AP Specialist

Vast is looking for a(n) AP Specialist, reporting to the AP Manager, to support the development of the systems that will be required for the design and build of artificial-gravity human-rated space stations.

This will be a full-time, non-exempt position located in our Long Beach location.

Responsibilities: 

• Process high-volume of vendor invoices 250/month 
• Match invoices to purchase orders and receipts and the resolution of any discrepancies 
• Ensure all invoices have proper backup, coding, and approvals before processing 
• Assist with vendor payments, travel and expense reimbursements, corporate credit card reconciliations, and international payments 
• Respond to external vendors and internal managers regarding all aspects of the accounts payable process 
• Manage vendor onboarding process including setting-up credit terms, up-to-date W9 forms and other necessary information 
• Reconcile vendor statements, research, and correct discrepancies
• Contribute to automation and process improvement projects 
• Establish and maintain electronic repository for supporting documentation related to all invoices and reimbursements 
• Assist the Finance team with other ad-hoc projects as needed

Minimum Qualifications:

• High School Diploma or equivalent 
• 3+ years of accounts payable, finance, or accounting experience 

Preferred Skills & Experience:

• Experience with Microsoft Office and Quickbooks or equivalent 
• ERP/accounting system 
• Ability to thrive at an early-stage startup where you will have the 
• opportunity to help create and optimize key systems and processes 
• Working knowledge of procurement and cost accounting 
• Excellent attention to detail, accuracy, time management and work prioritization 
• Ability to work independently and with a team in a fast-paced, high-volume environment 
• Ensures confidentiality and controls access to sensitive information 
•  Strong sense of accountability and integrity with excellent written and verbal communication skills
  

Additional Requirements:

• Ability to travel up to 50% of the time
• Willingness to work evenings and/or weekends to support critical mission milestones
• Ability to lift up to 25lbs unassisted
• Specific certifications, as appropriate

Pay Range: 

• AP Coordinator $26-28 hr
• AP Specialist Level I $27-$30 hr
• AP Specialist Level II: $28-$34 hr
• AP Specialist Level III: $33-$36 hr