A&R Admin Coordinator

The A&R Admin Coordinator reports to the Associate Director of A&R Admin, Masterworks. This 
position will liaise with the various departments within the Sony Music Masterworks Worldwide 
Division and Accounts Payable, Accounts Receivable, Inter-Company Accounting, Release Planning, 
Royalties and Copyrights departments as well as Label Artists, their management and recording 
studios.

• • Communicate with A&R, Business & Legal Affairs, Finance, Marketing, Royalties, Joint Venture 
  Accounting, and Copyright to properly administer artist contracts, licenses and deals. 
  o Includes administering A&R related budgets and reviewing artist agreements to assess 
  and enforce contractual obligations with respect to recording
  o Assisting with creation of Royalty accounts, as well as Copyright and Joint Venture 
  issues.
  o Liaising with Release Planning to ensure proper subproject code setups
  o Helping with Union obligations for any relevant release
  o Booking studios and travel for Artist Recording Sessions
  • Ensuring all contractual obligations are met by artist and label
  • Assisting with any ad-hoc reports needed internally or externally
  • Communicate with artist attorneys and managers about contractual issues, vendors, proper 
  payments, tax information
  • Assist in handling the “day-to-day”:
  o administration of artist recording projects
  o creation of recording and marketing budgets (and within the marketing budgets, 
  distinguish between recoupable and non-recoupable marketing costs to ensure proper 
  royalty statement rendering)
  o issuance of purchase orders for co-op
  o prompt payment of invoices (recording, mastering, advances, overhead, etc)
  o reconciliation of BTA card
  o Setting up vendors within the Sony system, along with any relevant Artist Portal access
  • Tracking projects to ensure proper payment and budgeting. 
  • Working with our various Live Businesses
  o Creating yearly budgets for various Live projects
  o Billing and Paying expenses for various Live venues across the US
  o Meet with various Live groups to ensure proper standings of all financial accounts

• • College Degree
  • Be detail oriented, ability to analyze data and troubleshoot effectively.
  • Strong computer skills including Excel (including pivot tables, creating and running queries), Word, 
  PowerPoint and Outlook
  • Review and understand legal contracts and be comfortable upholding legal standards
  • Work well and communicate promptly with different types of people
  • Have solid communication, organizational, communication, and follow up skills.
  • Be able to work independently, multitask, and manage evolving priorities

• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.