Assistant Controller

Assistant Controller

Company Overview:
Founded in 1989, Autoscribe is a premier payment processing company dedicated to providing innovative financial solutions and exceptional service to our clients. With decades of experience and a strong track record of success, we empower businesses to manage their payments seamlessly and efficiently. At Autoscribe, we pride ourselves on our commitment to excellence, integrity, and continuous improvement, making us a trusted partner in the payment processing industry. We offer competitive pay and benefit packages, as well as opportunity to grow in your career.

Position Overview:
Are you an experienced accounting professional ready to take on a leadership role in a dynamic and growing organization? We are looking for an exceptional Assistant Controller to join our Finance and Accounting team. As the right hand to our VP of Finance and Accounting, you will oversee daily accounting operations, support month-end and year-end close processes, and ensure the accuracy and integrity of our financial records. This role is perfect for a meticulous, detail-oriented individual with strong leadership skills and a passion for continuous improvement. You will have the opportunity to shape financial processes, support strategic initiatives, and be a key player in maintaining our high standards of compliance and operational excellence.

If you are looking for a challenging and rewarding opportunity to make a significant impact at a company that values its people and clients, join Autoscribe and help us continue building our legacy of success!

Essential Functions

1. Leadership & Management
   
   • Oversee the daily operations of the general ledger accounting team.
   • Promote a culture of excellence and continuous improvement.
2. Accounting: Month-End Close and Balance Sheet Management
   
   • Support the timely close of the General Ledger and Financial/Management Reporting each month.
   • Prepare monthly Balance Sheet reconciliations, ensuring accuracy, compliance, and timely resolution of reconciling items.
   • Prepare and post monthly General Ledger journal entries, ensuring accurate and appropriate entries.
   • Develop and maintain functional documentation, SOPs, and the Accounting Manual.
3. Fixed Asset Management
   
   • Perform monthly Fixed Asset account reconciliations with proper documentation.
   • Record journal entries for month-end close and Fixed Asset-related activities.
   • Maintain the Fixed Asset registry, including updates for acquisitions, sales, transfers, and disposals.
   • Ensure all depreciation schedules are current and compliant with accounting policies.
   • Conduct quarterly physical inventories and provide corresponding reports.
4. Audit and Tax Filing Support
   
   • Organize and submit audit and tax filing information requests to ensure compliance with deadlines.
   • Provide necessary documentation to auditors and external tax consultants.
5. Payroll Management
   
   • Calculate and process bi-monthly payroll, ensuring accurate employee compensation and adherence to tax regulations.
6. General Accounting Department Support
   
   • Manage and maintain the Accounting & Finance department’s library of documentation.
   • Support the Accounting Helpdesk for incoming requests.
   • Prepare ad hoc reports and address accounting information requests as required.

Position Type and Work Schedule

• Employment Type: Full-time, exempt.
• Work Schedule: Monday through Friday, 9:00 a.m. to 6:00 p.m. Extended hours and weekend work may be necessary to meet deadlines. This position is hybrid, with one 

Travel Requirements

• No ongoing travel required. Occasional travel for team meetings or training may be requested.

Education and Experience

• Education: Bachelor’s degree in Accounting, Finance, or a related field. CPA or CMA preferred.
• Experience: Minimum of 8 years of general ledger accounting experience, with at least 3 years in a leadership role. Strong understanding of GAAP required.
• Skills:
  
  • Proficiency in accounting software and ERP systems.
  • Strong analytical and problem-solving abilities.
  • Excellent communication and interpersonal skills.
  • Meticulous attention to detail with a high degree of accuracy.
  • Ability to work independently and collaboratively as part of a team.