Assistant Workplace Manager

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world.  We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk. 

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets. 

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it.  DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.  

As the Assistant Workplace Manager you’ll manage and oversee facilities-related projects, initiatives, and general day to day operations of the workplace.  

What you’ll do:  

• Coordinate facilities repairs and work orders (lighting and blind controls, plumbing and electrical issues, etc.) with building’s maintenance team 
• Manage space planning and personnel moves, this includes building relationships with team leads to understand departmental growth and needs
• Manage Inter-Office Travel including managing space for visiting employees 
• Manage floorplans and record keeping, maintaining integrity of information
• Monitor and resolve any mechanical, electrical, and plumbing issues as they arise
• Work closely with Workplace Manager on all renovations and firm build outs
• Maintain office equipment (non-IT) and service contracts 
• Oversee building evacuation procedure and Emergency Response Team 
• Oversee security issues related to physical space and systems 
• Resolve assigned work orders and employee needs promptly
• Support and coordinate special projects for the firm 
• Update team pages on DRW’s intranet 
• Onsite and offsite furniture management
• Certificate of Insurance management for all workplace related vendors
• Manage onboardings for new hires in planning their space and onsite first day requirements
• Provide backup for the Workplace Manager on all workplace related matter  

What’s needed: 

• Previous administrative support experience required 
• Previous facilities, real estate or project coordination experience preferred 
• Strong written and verbal communication skills are essential 
• Must have excellent organizational skills and strong attention to detail 
• High level of proficiency with Microsoft Outlook Calendar; experience using Microsoft Excel, Word and PowerPoint 
• A customer service-oriented approach 
• Must possess strong initiative to push tasks/projects to completion and the ability to work well independently 
• Maturity and ability to handle confidential information with discretion 
• Great communication skills to work with many different entities within the firm 
• Proven ability to multitask, prioritize and take direction from multiple sources 
• Dedicated team member that works well in a group project setting 
• Bachelor’s degree preferred  
• Confidence, initiative, and the ability to learn new things quickly
• Strong organizational skills and ability to meet deadlines 
• Team player attitude; willingness to help team members as needed 
• Must demonstrate a flexible working manner to meet changing business needs 

For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at https://drw.com/privacy-notice.

California residents, please review the California Privacy Notice for information about certain legal rights at https://drw.com/california-privacy-notice.

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