Associate, Benefits and Wellness

About Axiom: 

Axiom is where legal teams go to find the right talent for everything from routine in-house tasks to complex outside counsel work. Too many legal departments are stuck having to choose between paying the high fees of their law firm, hiring full-time employees they don’t need, or turning to a low-cost agency that can’t meet their quality standards. At the same time, top lawyers want to work on challenging legal matters, but they want more control over how, when, and where they practice. Both are forced compromises that no one should have to make. Axiom shares and meets the higher standards of its clients and lawyers, with our “work smarter, adapt faster, go further” approach – connecting growing mid-market and Fortune 500 companies with the world’s deepest bench of experienced, specialized legal talent. 
 

About the role:  

The Benefits Associate is an integral part of our Global Total Rewards team, responsible for the health and wellbeing benefits of Axiom employees throughout 8 countries. In this role you will be responsible for ensuring the integrity of employee benefits data, providing high touch support for employee benefit enrolments and questions, and assisting with our wellness programming and global open enrollments. You will work closely with the People and Talent teams, payroll, accounting, IT, our brokers and benefit providers to deliver accurate, compliant and inclusive benefits for our global employees. The role is an ideal opportunity for someone who enjoys and is outstanding at data management, process efficiency, and customer service.  
 

Responsibilities: 

Benefits Administration 

• Daily administration of all health and welfare benefit plans for our global teams across US, UK, Hong Kong, Singapore, Switzerland, Germany, Canada and Australia; supports annual open enrolments 
• Management of inbound benefits queries, delivering targeted SLAs; be the front-line support to see to the resolution of employee related benefits questions/issues 
• Maintains benefits collateral within benefit guidebooks, intranet, and Workday  
• Supports monthly payroll processes through deductions workbooks and payroll tracker 
• Ensures all benefit invoices are reconciled, logged, and processed for payment 
• Supports benefits compliance activities (ACA reporting, NDTs, P11ds, etc) 
• Responds to questions regarding various types of Leaves of Absence and instructs employees regarding the application process for the appropriate leave  

Cross Collaboration 

• Ensures accuracy of benefits processes by working closely with various departments across HR, Talent, Finance, Legal and IT 
• Participates in new employee orientation as needed 
• Supports global Wellness initiatives including coordination of events; collaborates with Employee Resource Groups 
• Understanding and flexibility of scheduling as this is a global role and will sometimes require availability for meetings outside of the normal scheduled hours to accommodate multiple stakeholders and vendor time zones 

External Vendor Relationships 

• Effective relationships with our brokers and benefits vendors to resolve employee issues, manage plan activities, and ensure data integrity through our integrations; problem solves when systems don’t align 
• Audits and reconciles benefits census against vendor census quarterly 

About you: 

• Minimum 2-3+ years of experience in Human Resources, Payroll or related field 
• Highly organized, problem solver, who can operate in a fast-paced KPI environment 
• Poise, confidence, and maturity to interact with experienced legal professionals, internal teams, and external vendors 
• Ability to be a self-starter and work independently 
• Proactive, pragmatic, and task focused 
• Excellent systems skills including Outlook, Excel, and Word 
• Legally eligible to work in the United States

Desirable Criteria: 

• Experience in Workday 
• Working knowledge or previous experience in Benefits  
• Advanced MS Excel skills 

Axiom’s total rewards philosophy is to be transparent and equitable with all job candidates. The annual base salary range for this role based in Chicago is $58,000-$62,000. You will also be eligible to participate in our Annual Incentive Bonus Plan which on target would be 15% of your base salary for an Associate level role in our Benefits and Wellness business unit. You can also participate in our benefits programs that include healthcare, life and disability coverage, 401K with company match, paid sick and personal time off, paid parental leave and more. Please note that the final compensation is determined by several considerations, including the quality of your experience and expertise, your ability to immediately contribute to Axiom, your potential to move up to the next level, the market you are located in, and other business considerations.

Accommodation for Individuals with Disabilities: Upon request and consistent with applicable laws, Axiom will attempt to provide reasonable accommodations for individuals with disabilities who require an accommodation to participate in the application process. To request an accommodation to complete the application form, please contact us at [email protected] and include “Applicant Accommodation” in the subject line.