Associate, Global Digital

Conde Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company's portfolio includes many of the world's most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Conde Nast Traveler/Traveller, Allure, AD, Bon Appetit and Wired, among others. Conde Nast Entertainment was launched in 2011 to develop film, television and premium digital video programming.

Job Description

Location:

New York, NY

Overall Description:

The Associate, Global Digital will manage all cross-functional administrative needs, special projects and proactive day-to-day responsibilities for four executives within the Global Digital organization. The Associate will make independent decisions when executing assigned projects, representing and handling any potential issues as it relates to all executives.

This role will report into the Senior Director, Digital Initiatives & Commercial Transformation, and support the following executives:

• VP, Global Ad Operations + Revenue Platforms
• VP, Global Enterprise Innovation
• VP, Global Media Solutions + Sales Systems
• VP, Global Revenue Strategy + Account Strategy (US)
• VP, Global Monetization Strategy
• VP, Global Commercial Data

While this role will have administrative duties, the position should be considered a path to a larger remit within the revenue organization at Conde Nast and is best suited for a candidate interested in growing their career in digital media.

Key Responsibilities:

• General administrative support such as calendar management, expense reports and corporate travel coordination (booking travel, hotels and logistics, developing and managing travel in on-the-ground itineraries, etc.)
• Organize and facilitate internal and external meetings, team all-hands, trainings and team building activities. Responsibilities include, but are not limited to:
  • Contacting participants, speakers and attendees
  • Securing locations and necessary equipment
  • Sending and managing calendar invites
  • Owning and circulating agendas
  • Preparing briefing materials
  • Preparing materials for distribution and presentation
  • Driving meeting presentations
  • Capturing clear, concise and actionable minutes/meeting notes and distributing them to appropriate team members
  • Creating and circulating follow-up materials
• Drive, support and/or monitor special projects, as assigned. Some examples of projects include, but are not limited to:
  • Tracking vendor payment and contract renewals
  • Cataloging and sharing team training materials
  • Facilitating new hire logistics and team onboarding
  • As the Associate progresses in this role, they will be helping with developing and executing actionable project plans for assigned projects, provide timely project updates and proactively flag issues for necessary parties.
• Maintain a clear understanding of leadership needs across the Global Digital organization
• Receive and prioritize requests, having the ability to communicate on behalf of executives as it relates to internal stakeholders, vendor partners and clients
• Act as a bridge between the supported executives and stakeholders across Conde Nast
• Demonstrate professionalism, preparedness and accountability when representing the Global Digital team

Essential Skills & Requirements

• BA / BS degree in business, marketing or equivalent practical experience
• 1-3 years professional experience in media, agency, new business, partnerships; with direct experience in a similar role
• Intermediate to advanced Office/GSuite and presentation design skills
• Extremely organized with exceptional time management skills and able to prioritize efficiently
• A team player -- work closely with cross-functional partners on a daily basis and be open/collaborative and willing to take on essential tasks when needed
• Confident and able to communicate with staff at different levels and across different departments internationally
• Excellent grammar, spelling, drafting, writing and proof-reading ability.
• Excellent written and verbal communication and interpersonal and relationship management skills.
• Proactive, self-driven and motivated, with an ability to show initiative in all situations and the ability to take accountability for actions
• Savvy problem solver with the ability to find innovative solutions and pivot quickly when needed
• Highly agile and flexible working approach
• Trustworthy and discreet with sensitive information
• A friendly and personable manner; approach situations with a positive attitude
• Helpful to have experience of working in an international environment and building solid working relationships with teams across different countries, time zones and cultures.

Base Salary: $58,500 - $82,000

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Conde Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.