Associate Manager, Executive Operations

JOB DESCRIPTION

Warby Parker is on the lookout for an Executive Assistant to provide administrative support to several members of the company’s Senior Leadership team. The go-getter in this role will be responsible for maintaining their calendars, scheduling meetings, coordinating travel, planning team activities, and executing other administrative needs that pop up day to day. Using detailed memos and an impeccable organization system, the Executive Assistant preps the business leaders for each workday (their timeliness depends on preparation and reminders!).

 In addition to being ultra-organized, you'll thrive in this role if you're a sharp-as-a-tack communicator. The Executive Assistant facilitates high-energy and brand-appropriate email communication with some of Warby Parker's most important contacts, executes small projects, and also serves as a key member of our Communications team. Sound like the job for you? Great! Read on :-)

 What you’ll do:

• Ensure a successful day-to-day schedule and workflow for Warby Parker executives 
• Manage executives' calendars, scheduling all meetings and engagements requested of our executives and overseeing them through completion
• Handle all travel arrangements
• Anticipate how to make each day as successful as possible and act accordingly (e.g., complete necessary research, prepare materials in advance)
• Maintain relationships with Warby Parker’s most important supporters, friends, and guests, communicating with them over email and in person
• Complete any additional administrative tasks required of the Senior Leadership team
• Assist the Brand team with small projects as needed
• Stay up-to-date on company happenings and priorities, keeping your finger on the pulse of the organization's needs

Who you are:

• Backed by 1-2 years of experience in an administrative role
• Incredibly detail-oriented and organized 
• An optimistic, high-energy multitasker that stays cucumber-cool under pressure
• A skilled communicator (over email, in person, via carrier pigeon, all of it!)
• Drawn to supporting others—it's what makes you happy!
• Proactive. Proactive. Proactive.
• A go-getter with a no-task-is-too-big-or-too-small mentality 

Extra credit:

• Experience planning events

Some benefits of working at Warby Parker for full-time employees:

• Health, vision, and dental insurance
• Life and AD&D Insurance
• Flexible vacation policy
• Paid Holidays
• Retirement savings plan with a company match
• Parental leave (non-birthing parents included)
• Short-term disability
• Employee Assistance Program (EAP)
• Bereavement Support
• Optical Education Reimbursement
• Free eyewear
• And more (just ask!)

Warby Parker requires all newly hired in-person or hybrid employees to be fully vaccinated against COVID-19 by their start date. Warby Parker is an equal opportunity employer and will provide reasonable accommodation, as necessary with federal, state, or local law, to those individuals who are unable to be vaccinated.