Associate, Program Support

Team Rubicon (TR) is seeking an Associate, Program Support. The Associate, Program Support reports up through the Program Design & Learning group. This role is involved in documenting new and established disaster response and humanitarian support capabilities, services, and programs that serve people affected by disasters domestically and internationally. This will require the ability to operate in a highly collaborative, fast-moving environment of diverse stakeholders and perspectives to facilitate ideation toward decision-making. The Associate, Program Support will assist with the design and refinement/revision of new and existing capabilities, develop and refine program and capability elements (e.g., doctrine, logframes, outfitting plans), and support the Program Design & Learning team in various projects. 

Every day will be a challenge, but every month brings new opportunities for an organization quickly becoming a household name in disaster response. This position reports to TR’s Manager, Program Support and is based out of TR’s National Headquarters in Los Angeles, CA. 

Duties: 

• Assists with the design and refinement/revision of new capabilities, supporting the operational and functional departments to document processes and workflows. 
• Collaborates across all functional and operational departments to write, outline, and align final doctrine deliverables that meet operational needs to safely facilitate capability execution during operations.
• Assists in the development of operational effectiveness summaries from operational data.
• Coordinates among project team members to define scope, meet deadlines, and report the status of assigned tasks and projects. 
• Collaborates with other Program Design & Learning team members in identifying learning needs that support capabilities execution.
• Facilitates the outfitting of tools, equipment, and personnel needs related to a capability.
• Maintains knowledge of current trends, research findings, and best practices in disaster response and humanitarian aid.
• Responsible for deadlines, stakeholder engagement and assigned tasks, assisting, and executing other duties as needed.
• Utilizes internal tools for project management, reporting, and document development/distribution.

Experience and Background: 

• Bachelor’s degree in emergency management, homeland security, international development, non-profit management, related field, or equivalent experience  
• 2-3 years of related experience in the military, non-profit, humanitarian aid, international development, technical writing, or within the emergency management sector  
• Preferred: Experience with Asana Project Management software, Microsoft Office/Suite/365 - Outlook, Excel, SharePoint, Teams, Word, PowerPoint, Microsoft Visio, and Adobe Acrobat

Special Requirements:  

• This is full-time; in-office and the position is based out Los Angeles, CA and offers a 4/1 hybrid work schedule where employees can opt to work from home one day a week determined by team collaboration and business needs (relocation expenses not provided)
• May require non-traditional hours may be required (evening/weekend work) during high-tempo responses
• Required: On-call periods to deploy within 24-48 hours of notice
• Required: Field deployments to disaster operations 1-2 times per year
• Required: 20-25% travel to support broader organizational activities

 Job Type:  

• Full-time, salary, exempt 

 Job Tier:  

• Associate

 Pay Range:  

• $53,471 - $66,838 per year

Cultural Principles: 

• Mission First, Greyshirt Always: Anyone joining TR must understand that our mission to provide disaster response comes first 
• Step into the Arena: TR needs leaders who aren’t afraid to dare to be great 
• Everyone Has A Role Know It: Ability to successfully navigate a fast-paced, high-growth environment and solve problems in the face of ambiguity 
• GSD: We are entrepreneurial, resourceful and determined no matter how chaotic the situation
• Change Your Socks: We take care of ourselves and each other so we are best equipped to serve those in greatest need
• Adults Only: Every team member is an adult until proven otherwise
• Your Mother’s A Donor: Every leader must be committed to fiduciary responsibility, transparency and financial stewardship 

 Perks of the Team: 

• Unlimited PTO
• Professional development, leadership development and events/conferences 
• 100% company-paid health benefits for employees and their dependents 
• Matching 401k contributions up to 4% 
• Annual 5‐day National Leadership Conference 
• Paid time off to volunteer with the non-profit of your choice
• Generous vacation and sick time
• Generous holiday schedule (including a paid week off between winter holidays)
• Fully stocked kitchens and frequent catered lunches
• In-office gyms
• Holiday parties 

The health of our staff and volunteers is a top priority for Team Rubicon. We require all new employees to be fully vaccinated against COVID-19 or to obtain an approved exemption as an accommodation. If you are not willing to be vaccinated, your offer will be rescinded unless Team Rubicon approves a valid exemption and reasonable accommodation for qualifying religious or medical reasons (or for other categories protected by applicable law. This policy is intended to comply with all state and local laws, including all applicable equal employment opportunity laws. 

Learn more about Team Rubicon: 

• Website: TeamRubiconUSA.org 
• Facebook:  Facebook.com/TeamRubicon 
• Twitter: @TeamRubicon 

Team Rubicon is an equal opportunity employer and is committed to not only including but actively seeking out a diversity of lifestyles, experiences, perspectives, and voices in order to foster inclusion, growth, and innovation. Your candidacy will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.