Associate Technical Document Operations Specialist

Are you interested in working directly for a single sponsor while having the security and additional career opportunities that working for a global CRO can bring? Our team says it’s the best of both worlds….

ClinChoice is searching for an Associate Technical Document Operations Specialist to join one of our partner companies a large pharmaceutical company in USA. This is a permanent remote role.

ClinChoice is a global full-service CRO with a strong focus on quality professional development and supportive culture. As a client-facing role we are looking for confident candidates with the ability to work independently whilst establishing a high-trust environment with the client counter-parts.

Scope of the role:

Associate Technical Document Operations Specialist is responsible for performing a wide range of administrative and support activities to facilitate the efficient operation of the organization.

Main Job Tasks and Responsibilities:

• General clerical duties including photocopying generating UPS labels scanning faxing and mailing.

• Handling requests for information and data.

• Resolving administrative problems and inquires.

• Generating memos emails and reports when appropriate.

• Sorting preparing processing and filing of hardcopy mail.

• Receiving and directing visitors and clients.

• Preparing agendas for meetings.

• Recording compiling transcribing and distributing minutes of meetings.

• Assisting the Technical Document Operation Specialist with the archiving of clinical trial documents including the creation/review of inventory spreadsheets and review/burning of DVDs/CDs for clinical trials.

• Recalling boxes/microfilm from archive as needed reviewing and providing documents as instructed then returning boxes/microfilm to archive in a timely manner.

• Ensuring operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

• Maintaining supply inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies verifying receipt of supplies.

• Move/lift boxes up to 40lbs.

• Manage Vault eTMF account requests for external partners for migrated outsourced/acquired trials.

Education and Experience:

• Experience working in Clinical Research is preferred.

• Strong verbal written and organizational skills with a team-oriented approach as well as works well independently.

• Strong time management skills.

• Detail oriented.

• Self-motivated.

• Ability to handle and prioritize multiple tasks to meet deadlines in a dynamic environment.

• Excellent English communication skills (oral and written).

The Application Process

Once you have submitted your CV you will receive an acknowledgement that we received it. If you have the requirements we need you will be invited for phone interview as the first step.  Unfortunately due to the number of applications we receive we cannot reply to everyone individually if you are not successful.

Who will you be working for?

About ClinChoice

ClinChoice is a global full-service CRO specializing in clinical development and functional solutions for pharmaceutical biotechnology medical device and consumer health companies. We have over 28 years of proven high-quality delivery and results across all our services with over 4000 professionals in more than 20 countries across the Americas Europe and Asia-Pacific.

Our Company Ethos

Our mission drives our culture: to contribute to a healthier and safer world by accelerating the development and commercialization of innovative drugs and devices. Our employees are the most valuable company asset and they are the fulcrum around which all ClinChoice activities are built and close management and training is the core instrument to develop and maintain highly-qualified personnel. The continuous training keeps the resources qualified in terms of competence and expertise and gives to all personnel the clear tools needed to manage both internal and client processes with the same methodology.   The success of these core values is evidenced by our below industry average turnover rates.

ClinChoice is an equal opportunity employer. We have based our success on attracting developing and promoting talent guided by diversity and inclusivity. Our employees come from very diverse backgrounds: gender race beliefs and ethnicities. We recognize this is our strength and celebrate it.

Key words: Associate Technical Document Operations Specialist Clinical Trials ICH-GCP eTMF Microsoft Office CRO Contract Research Organization Outsourced Outsourcing Sponsor-dedicated.

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