Associate, Workplace

Company Description

"To be the most loved everyday food and groceries destination!” - that’s our mission at foodpanda (small ‘f’).
foodpanda is the largest food and grocery delivery platform in Asia, outside of China. Operating in more than 400 cities across 11 markets, we continue to expand and grow in our core food delivery business, as well as in new verticals like grocery deliveries, with a strong tech infrastructure at our core. From our restaurants-partners, cloud kitchens and cloud grocery stores — foodpanda is just one tap away, getting everything you need into your hands quickly and conveniently!
If you love working with technology to create solutions and are not afraid to roll up your sleeves to get things done, you will find your tribe here at foodpanda. foodpanda comprises of people from more than 60 nationalities, and we believe in winning through diversity.
foodpanda is part of the Delivery Hero Group, the world’s leading local delivery platform operating in 70+ countries worldwide.

Job Description

• Work closely with line manager to drive progressive change improving administration processes and workplace & employee experience;
• Be the first point of contact for all office/administration matters and take corrective actions when necessary;
• Responsible for end-to-end process of stationery-and-office supply management;
• Responsible for workspace and facilities management functions including day-to-day office administration/operations; workplace health & safety, office system security, inventory management, renovation, expansion, and maintenance;
• Responsible for the arrangements of meetings, conferences, training sessions, occasional & annual events, decorations, foods, accommodations, & logistics where necessary;
• Responsible for office logistics matters such as delivering documents/parcels/supplies to provincial offices;
• Prepare administrative reports and maintain relevant records and database;
• Assist line manager in company’s fixed assets management;
• Coordinate with other offices in other provinces to ensure that offices are well maintained and supporting in supplies distribution as required;
• Coordinate with 3rd party service providers for housekeeping, security, building administration across all offices and warehouses in Laos;
• Work with APAC/regional teams in developing, reviewing, and improving administrative systems, policies, and procedures;
• Perform other ad hoc tasks/projects assigned by line manager or Head of People.

Qualifications

• Ideally 2 years of relevant working experience in office management, administrative responsibilities, or related fields. Inventory and logistics experience is an advantage;
• Minimum bachelor’s degree in business administration, management, or related field;
• Attention to detail, agility for change, ability to multitask & handle agile work set-up;
• Good at computer skills and Microsoft Office Suite / Google Workspace;
• Good command of Lao and English language (spoken and written);
• Self-directed and able to work with minimal supervision while being a good team-player;
• Willing to learn new things and grow and motivated to take additional challenging tasks;
• Excellent time & task management skills and problem-solving skill;
• Can work under pressure in a fast-paced environment;
• Be able to travel to another area outside Vientiane and be flexible in working hours.

Additional Information

• Dynamic and challenging working environment with a steep learning curve.
• Culture that empowers you to take full ownership of your work and career.
• Great working atmosphere with regular company and team events.
• Opportunity to be part of a happy, high functioning, vibrant and smart team committed to diversity and inclusion.
• Competitive package, incentives, allowances, food perks, insurance, and more.
• Commitment to developing you personally and professionally.