BCT – Administrative Assistant Head Start T/TA

About BCT
We solve complex social problems, transform lives, accelerate equity and create lasting change.
BCT is a management consulting firm that tackles complex social problems through data analytics, equity-centered solutions and program management. We believe complex issues are best solved through collaboration. As a result, we employ a multidisciplinary approach that combines domain expertise, research, evaluation, technology, organizational development, and a passion for change.
To learn more about how we live our values of Ubuntu (“I am because we are”) and our mission to harness the power of diversity, insights, and innovation to transform lives, accelerate equity, and create lasting change, go to our website and follow us on social media.
https://www.bctpartners.com/

The Administrative Assistant will be part of the Office of Head Start Training and Technical Assistance (TTA) team working with our client, the U.S. Department of Health and Human Services (HHS), through the Administration for Children and Families (ACF) and the Office of Head Start (OHS). For more details about this program, please see the information at the bottom of this job post. 

The Administrative Assistant must work onsite at the OHS Region 2 Office located in New York, NY.

How You Contribute to the Team: 

• Provide general administrative support for TTA contract activities and deliverables as directed by the Regional TTA Coordinator and the Regional Office. 

• Conduct event planning for regional TTA meetings and events, including provision of virtual TTA. 

• Perform general clerical duties such as data entry and recordkeeping. 

• Aggregate and prepare data from existing government systems to inform and report on TTA activities. 

• Support Regional TTA Coordinator in preparing and submitting accurate and timely monthly and quarterly reports and travel plans. Ensure that Head Start Enterprise System and other records are up-to-date. 

• Support the TTA Coordinator in completing the annual regional OHS Professional Development Plan process. 

• Incorporate other tasks specific to the support of the TTA Coordinator’s work or as requested by the COR. 

Perform these and other reasonable tasks as assigned by management in support of BCT’s goals and objectives.

What You Bring to the Table: 

• Minimum of a 2-year college degree from accredited college or university is preferred. 

• Experience aggregating data and producing reports based on multiple data sources. 

• Proficiency in Microsoft Office Suite or similar applications. 

• Experience communicating, when speaking and writing, to various audiences. 

• Experience organizing and performing multiple tasks at the same time. 

• Experience providing administrative support to project and/or contract management team and staff who work remotely. 

• Experience with event coordination and planning is preferred. 

• Strong organizational, administrative and project coordination skills with an exceptional attention to details and the ability to effectively manage multiple priorities and meet tight deadlines.

• Proven ability to communicate effectively when speaking and in writing, produce high quality written products such as memoranda, presentations, and correspondence, and exercise sound judgment.

• Asks questions to gain clarity, welcomes the input and decisions of others and supports change.

• Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues, supervisors, and others.

• Able to, both independently and collaboratively solve problems and make decisions.

• Computer and Internet proficiency; experience with MS Teams, SharePoint and Monday.com a plus. 

Now that you’re familiar with the position, we encourage you to apply. Many of our top candidates don’t meet every qualification, and if that’s the case for you, we still want to hear from you! 
 
There are multiple factors considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. 

BCT offers a competitive total compensation package that, for this position, includes a base salary between $55,000 and $65,000 along with a generous benefits package. BCT’s benefits include heavily subsidized medical, dental and vision coverage, fully vested 401k plan with company match, company paid life and disability insurance plans, paid family leave, and a plentiful paid time off policy.

Though we do have staff in all four time zones, BCT Partners works primarily on Eastern Time. We support and encourage a strong staff community, leveraging virtual communication tools and collaborative work practices. The African philosophy of Ubuntu (“I am because we are”) is an overarching value that influences our leadership and interactions.

About this Program 
Head Start is a nationwide comprehensive child development program serving pregnant women, eligible children from birth to five years old, and their families. The U.S. Department of Health and Human Services (HHS), through the Administration for Children and Families (ACF) and the Office of Head Start (OHS), provides grants to local public, private non-profit, and for-profit agencies to offer Head Start and Early Head Start services to economically disadvantaged families. The Head Start Act mandates that a portion of these funds be dedicated to Training and Technical Assistance (TTA) activities, which are aimed at enhancing the capacity of local programs to address priority areas, including school readiness, staff training and development, and addressing any issues identified through federal monitoring. 

The TTA system plays a crucial role in supporting program staff to deliver high-quality services that promote school readiness for children and strengthen their families. By providing structured, intentional, and high-quality support, the TTA system enhances the knowledge, skills, and practices of grant recipient staff, enabling them to implement programs that improve outcomes for children and families.