Bi-Lingual Patient Liaison (English, and Spanish)

Established in 1996 and rebranded to Scout in 2024 we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings). In response to emerging industry needs we expanded our services to include Scout Clinical one of the top providers of clinical trial patient travel and reimbursements and Scout Academy our secure online on-demand learning management system that ensures global compliance.

Scout is recognized as a leader in our field for innovation in service attention to detail our stellar team members and making the complex easier. If this interests you wed love to have you join our rapidly growing team!

Position Summary:

We are looking to hire a talented eager and skilled Bi-lingual Patient Liaison to join our Portugal team in a remote position.The Patient Liaison provides support to patients and clinics involved in clinical research trials. You would be responsible for ensuring excellent and consistent service. This includes reviewing and approving travel and expense reimbursement requests partnering with our vendors to fulfill services and answering questions in a timely and courteous manner. Schedule information Fully remote position for the following shift:

• Wednesday Sunday | 8:30 AM - 5:30 PM(GMT/GMT +1)

Hours: 9-hour shift (including 1-hour lunch for a total of 8-hour shift) Some holiday work will be required but will be compensated. Responsibilities of this position include but are not limited to:

• Serve as the primary point of contact for our patients study sites vendors and other related parties.

• Scheduling travel and logistics requests for patients enrolled in clinical trials including:

  • Arrangements including flights hotel ground transportation and special needs assistance as well as assist withany additional issues that arise during travel

  • Interaction and management of vendors handling travel requests

  • Review travel requests against study parameters and seekapprovals where necessary

• Processing expense reimbursements to patients for approved expenses including review against study parameters and seeking approvals where necessary of those expenses

• Responsible for training study site personnel on how to use the online portal including:

  • Creating/entering requests in the portalif applicable

The ideal candidate will have the following experience skills and knowledge:

• BS or BA degree or equivalent experience

• Minimum 3 years of experience within the customer service or life sciences industry preferred

• Fluencyin Englishand Spanish(spoken and written)

• Proficiency in French andPortuguese is a plus.

• Experience working with multiple independent vendors to achieve results on a deadline

• Experience in the travel and/or hospitality industry is a plus

• Strong computer skills (Excel Word Outlook Internet Explorer)

  • Ability to modify edit and create Excel spreadsheets Word documents.

  • Ability to conduct hotel venue and destination research online.

• Ability to work with financial information including knowledge and understanding of foreign currency and ability to convert to USD.

• Ability to track and manage key dates/deadlines

• The ability to learn quickly

• Eager to learn and develop with a high level of coachability and growth mindset

• Excellent Interpersonal skills (friendly out-going)

• Attention to detail

• Well organized with an ability to prioritize and multi-task.

• Extremely customer service oriented

• Patient flexible attitude

• Ability to work within and meet strict deadlines / time management.

• Thrive in fast-paced environments maintaining performance under pressure

• Ability to evaluate and negotiate proposals from 3rd party suppliers

• Innovative problem solver using critical thinking to address challenges proactively

• Diplomatic and discreet

• Collaborative team player fostering positive relationships with colleagues and clients

Visit our website at www.scoutclinical.com or follow us on LinkedIn for other employment opportunities. WE ARE AN EQUAL OPPORTUNITY EMPLOYER