Billing Administrator

Scantron Corporation is a global, diversified company who succeeds at two separate lines of business: Data Capture in the Education industry and as a Managed Service Provider of Information Technology (IT) services.

For our Education customers, Scantron develops and delivers millions of digital education assessments and certification tests, provides managed technology support for tens of thousands of IT endpoints and devices, manages more than a half-billion copied pages, prints & delivers hundreds of millions of high-precision, scannable answer sheets, and supports leading educational institutions, small to large businesses, and government agencies across the globe.

For our Information Technology customers, who know us as Secur-Serv, we provide installation, implementation, security, maintenance, repair, and managed services for computers, networks, Scantron’s data collection devices, and other mobile and static devices. 

Scantron Corporation is headquartered in the Twin Cities of Minnesota, with other locations in Omaha, Nebraska, and Lancaster, Pennsylvania.

Why Scantron?
Join Scantron because we are committed to professional and personal growth, working with employees to develop a defined career path and helping them achieve their career goals with internal and external training and tuition reimbursement. We empower our employees to innovate and be a part of solutions that improve processes, systems, and transformation. We recognize and provide an environment where each and every employee can make an impact.

• We have a generous benefits package for our full-time employees, which includes a EPO medical plan option, HSA medical plans with employer contributions to your HSA Account, dental, vision, company-paid life insurance, and company-paid short- and long-term disability coverage.
• Plan for your future with Scantron’s 401K savings plan with a generous company match. You are vested on your first day of eligibility in the plan.
• Participate in our company wide well-being program that also serves to lower your annual health insurance premiums.
• Explore new education and training opportunities with our Tuition Reimbursement Plan which covers up to $5,250, or use our LinkedIn Learning platform to develop your skills and career.

POSITION SUMMARY

Process purchase orders and renewal notices received from the customer. Enter, process, and distribute customer invoices based on a variety of information received.

ESSENTIAL RESPONSIBILITES

• Process purchase orders and renewal notices received from the customer.
• Set up and Maintain Customer records in invoicing database
• Entry and maintenance of billing data into invoicing database
• Interpret customer contracts and billing accordingly
• Prepare invoices for time, materials, and service calls
  
  • Distributes to customer via email or mail
• Provide requested information and documentation regarding customer invoices
• Process tax exemption certificates, update tax status, and re-bill customer if necessary.
• Research returned mail and make changes as needed.
• Research information reported by technician and call center. Make necessary changes to customer or equipment records.
• Generate the Warranty Agreement billing by:
  
  • Process the shipping/warranty report, and
  • enter new customers/equipment into the invoicing database.
• Assist Contract Accounting Manager with special projects as needed.
• Run reports and prepare spreadsheets.
• Consistent and regular attendance to job duties.
• Other duties as assigned.

REQUIREMENTS

• Education and Experience:
  
  • Minimum of a year of data entry and office experience.
  • High school diploma or general education degree (GED)
  • OR Equivalent combination of education and experience.
• Successful demonstrated experience in customer phone calls and business email etiquette.
• Demonstrated experience in accurate and timely data entry.
• Excellent interpersonal written and oral communication skills.
• Ability to perform intermediate functions proficiently in Microsoft Outlook and Excel, including attachments, pivot tables, and basic formulas.
• Ability to review documents to understand requirements.

PREFERENCES

• Prefer a 2year degree in business.

SCANTRON IS AN EQUAL OPPORTUNITY EMPLOYER. 

 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. 

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting our People Department by emailing [email protected] or calling 402.697.3039. 

EEO is the law. To review your rights under Equal Employment Opportunity please visit: www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.