Billing Administrator (Hybrid)

Summary: 

This person will serve as a key member of our finance business support group, providing accounting support directly to project teams. Tasks will primarily include project setup, invoicing, and collections.

Responsibilities will include:

• Setting up projects in Deltek Vantagepoint, assisting project managers in determining the appropriate project work breakdown structure as needed

• Reviewing contracts, purchase orders, work orders, and task orders before invoicing

• Preparing and sending invoices to clients in accordance with Barr’s requirements and contractual obligations

• Previewing project reports with project managers to determine if corrective actions need to be taken before invoice preparation

• Preparing and running project reports from Deltek Vantagepoint, analyzing differences between budgets and actual spending

• Working closely with project managers to ensure timely collection of outstanding receivables and coordinating with clients to collect outstanding receivables

• Resolving accounting issues with client accounting or contacting staff when necessary

• Analyzing and troubleshooting issues as needed 

Minimum Qualifications: 

• Two years of related experience

• Working knowledge of at least one accounting software package

• Demonstrated proficiency with Microsoft Office programs, especially Excel

• Excellent oral and written communication skills

• Strong analytical and problem-solving skills to troubleshoot issues that arise

• Ability to work both independently and on a team to meet client, team, and project needs

• Effective task management and self-initiative with a high attention to detail

• Ability to collaborate with multiple people in a fast-paced, client-centric environment

• Ability to periodically adjust personal schedule to meet project needs

• Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future 

Preferred Qualifications: 

• Associate degree in accounting, business administration, or a related field

• Experience using Deltek Vision and/or Vantagepoint

• Experience with advanced functions of Excel such as PivotTables and VLookups

• Experience in multi-currency and multi-company environments 

A hybrid work arrangement may be considered for this position. A hybrid work arrangement refers to splitting time worked between a Barr office and a home office. This position can be based out of Barr's Ann Arbor, Duluth, Hibbing, Grand Rapids, or Minneapolis offices.

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