Billing Coordinator

Why should you join L2TMedia?
Let’s start with the basics! L2TMedia is a premiere Digital Marketing Company focused on the automotive industry. We love car dealers and know how to help them succeed through our line of products that include Social Media Impact, Display Advertising, Video Advertising, Reputation Management, Paid Search and most importantly for this role, SEO.
We partner with all the major media platforms, including Google, Meta, and Amazon, which gives us a great edge and access to extensive product training!
Our awesome office in Evanston is centrally located within walking distance from the Metra and CTA and loads of restaurants. We dig deep to provide our clients with the best service possible by staying on the cutting edge of automotive industry trends, as well as building a strong expertise in Google, Facebook and Amazon advertising.
We offer an environment of growth from within, constant collaboration and ongoing training to bring you to the next level.
 Still interested?
The Ideal Billing Coordinator:
 
The Billing Coordinator is responsible for all aspects of the revenue cycle from order entry to collections. The Billing Coordinator plays an integral role in on-boarding new clients into L2TMedia’s workflow system and processing contract changes for existing clients. The Billing Coordinator is responsible for ensuring new contracts and contract changes are consistent with the L2TMedia Rate Card. The Billing Coordinator must possess a solid understanding of L2TMedia’s digital advertising products and the billing arrangements dictated by L2TMedia’s customer contracts.
This is an entry role that mostly only requires Excel skills and prior experience using any sort of Excel. This candidate must be comfortable commuting twice a week to our office here in Evanston, IL.
The Nitty Gritty Responsibilities:

• Process New Sales Requests within Workflow System
• Process Budget Increases/Decreases & Cancellations within Workflow System
• Generate Invoices in QuickBooks
• Reconcile Revenue between QuickBooks & Contracting System
• Post Customer Payments to QuickBooks
• Responsible for Collection of All Outstanding Invoices
• Weekly Update of A/R Aging Presented to Finance Team
• Mailing Vendor Payments
• Assisting in Preparation of Monthly Reporting Package for Management Team
• Read and apply all respective SOP’s.
• Ensure compliant contracts based on OEM guidelines for billing and the L2T Rate Card
• Process Budget Increases/Decreases & Cancellations within Workflow System
• Act as training resource for Field Sales and CST on contracting and billing processes

Skill Requirements and Experience we’d love you to have:
 

• Ability to learn processes and software programs
• Strong written and verbal communication skills (convey information in an organized, efficient manner that is suitable for the audience)
• Attention to detail and commitment to producing quality work as an individual contributor and team member
• Self-motivated and team player
• Driven to hit deadlines with strong organizational and time management skills
• Ability to juggle numerous responsibilities simultaneously
• Ability to execute tasks independently but recognizes when to seek help to avoid inefficiencies or errors
• Understanding of reporting systems to generate accurate data analyses
• Professional yet persistent in seeking payment from dealers & obtaining outstanding items from CST & Sales.