Business Development & Marketing Operations Specialist

Build your big career with the Firm that does Big Law better. McDermott Will & Emery is a leading global law firm that brings together more than 1,400 lawyers and 1,200 business professionals. We celebrate excellence, collaboration and community and have been recognized as a top workplace by The American Lawyer, Working Mother Magazine, Vault and the Human Rights Campaign.

At McDermott, we don't just invest in your future, we accelerate your career - wherever it may lead. That includes supporting you both in and outside of the office.

With us, you'll find:

• A Firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity - we encourage you to be yourself!
• Enthusiasm for diverse perspectives: We're smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That's why our benefits program supports your physical, emotional, mental and financial health, with an emphasis on work/life balance.
• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

The Business Development & Marketing Operations Specialist provides administrative support to the Chief Business Development and Marketing Officer (CBDMO) and is responsible for working with the Director of Client Service to manage the day to day operations of the Marketing, Communication and Business Development (MCBD) department. This role is responsible for facilitating efforts to build and maintain a workplace culture that fosters purposeful presence and sharing of information. The Business Development & Marketing Operations Specialist works under direct supervision and relies on instructions to perform the essential functions of the job.

As a Business Development & Marketing Operations Specialist you will:

• Collaborate with the MCBD senior team and Finance to manage the department budget, including monitoring department expense accounts, reviewing monthly budget variances, summarizing findings and proactively working with leadership to ensure thoughtful management
• Create and submit MCBD expense reports and oversee the vendor payment process, including setting up new vendors, reviewing invoices, preparing check requests to issue payments and tracking the payments
• Assist the CBDMO with scheduling meetings, meeting documentation and follow up, and project management
• Coordinate onboarding for MCBD new hires, including implementing and improving the process, organizing orientation calls, maintaining key resources, and developing a new portal with video trainings
• Provide administrative and logistical support for department meetings, trainings, and events, including soliciting and tracking agenda topics; booking conference rooms and catering; arranging videoconferences; sending out event meeting requests; and preparing meeting materials and related communications
• Support aspects of onboarding new attorneys, including tracking and scheduling professional photo shoots with each office and the photographer
• Prepare presentation materials including scheduled reports and coordinate the production of final documents
• Maintain MCBD-focused resources and manage the day-to-day flow of information across the department as needed, including managing the MCBD Microsoft Teams channel to ensure quality control and proper maintenance of key documents and maintaining email distribution lists
• Assist on special projects as needed to support senior leaders in the MCBD department

Job Specifications:

• Bachelor's Degree
• At least four (4) years of related work experience
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, and Teams)
• Strong written and verbal communication skills, including ability to liaise with attorneys, chief officers, and across departments
• Strong organizational skills and attention to detail
• Ability to project manage, work under tight deadlines and prioritize responsibilities
• Ability to work effectively in a fast-paced environment
• Interest in operations and process improvement
• Ideal candidate is a self-starter and keen problem solver

As part of our ongoing commitment to be #AlwaysBetter for our people, clients and communities, we have created a culture of belonging that champions your individuality as both a person and a professional. From our competitive compensation, top benefits and award-winning professional development programs to industry-leading wellness initiatives, we support you through every stage of your life and career. With McDermott, you can live a life you love both in and outside of the office.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
• Employee must occasionally lift up to twenty (20) pounds

Work Environment:

Typical indoor office environment

Disclaimer:

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.

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