Business Support, PDS Projects

How we support the Whole You:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

Benefits to eligible employees, include:

• 401(k) plan with matching company contributions
• Medical, Dental & Vision Care
• 6 weeks of paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Flexible Work Arrangements may be available
• Executive Benefits

Responsibilities:

• Owner's representative responsibilities and duties as assigned by the Site Manager
• Prepare project reports and meeting minutes as directed by the Site Manager

• Coordinate and file in Sharepoint all project documentation including contracts, budgets and schedules
• Maintain best practices and filing on SharePoint site and track distribution of submittals as needed to maintain timely closure of open items.
• Administrative duties to include but not limited to: copying, travel arrangements, expense report preparation, organizing lunches, WebEx meetings, etc.
• Manage accounts receivables according to the guidelines and requirements set by the Site Manager, Project Manager, or project team
• Ensure that all accounts receivables are recorded and maintained at a level not to exceed planned working capital charge as set by the project team
• Responsible for smaller marketing functions including presentations, responses to proposals and research
• Demonstrate proficiency in the use and application of all project management technology as required for assigned projects
• Lead site tours, set up meeting space as necessary
• Attend related meetings, draft and then distribute approved meeting minutes as directed by the Site Manager
• Schedule meetings as directed by the Site Manager
• Coordinate calendar and presentations at community meetings
• Assist with developing and updating project documentation (PowerPoint, Excel, Adobe, Microsoft Project, Projecto) and properly filing such documents in SharePoint.

Requirements:

• Bachelor's degree in accounting, business, architecture/ engineering, interior design or construction management

• 0-2 years of practical experience--internship experience included

• Accounting experience or previous real estate support roles for brokers or project managers is a benefit to filling this role.
  Strong interpersonal skills with the ability to interact with executive level internal & external clients
• Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business
• Basic proficiency with Microsoft Office products
• Comfortable with short deadlines and "making things happen"
• Comfortable being in large, unoccupied buildings
• Comfortable with wide range of responsibilities, everything from ordering lunch to leading a tour. with the Executive Vice President of Real Estate
• Willingness to learn new tasks and technologies with a positive attitude.
• Understanding that this position is a 'gateway' position to more responsibilities with an international company with over 100,000 employees.

Location:

On-site -Miami, FL

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.