Cash Receipts Accountant I

Job Description

The Cash Receipts Accountant I role is focused on gaining experience in all Cash Application processes and performs the Job Tasks detailed below. These responsibilities are necessary to process the checks, EFT/ACH transactions and credit card payments received for Accounts Receivable across all the Depository and Wire Accounts for the AMN Healthcare Companies. This processing includes the ability to research and locate the proper Company, Client AR Customer Account and the invoices designated on remittance advices or other instructions to accurately apply and account for all cash receipts according to the established daily, weekly and monthly deadlines across multiple accounting systems. Accurately applying and accounting for all cash receipts according to defined internal controls is critical to ensure the open AR Aging balances are accurately reported. The Cash Receipts Accountant I will also assist with the month-end close of the AR Subledger and may participate in accounting related tasks or the preparation of certain reconciliations assigned to the Cash Application Team. The Cash Receipts Accountant I assists other team members and responds to requests and inquiries from our internal partners. They are always focused on providing the highest level of customer service.

Job Tasks:

• Downloads bank account data and images for all AR depository accounts on a daily basis.
• Accurately processes receipts via the documented system procedures for the Lockbox uploads and manually enters EFT/ACH and Live Check detail for all AR depository accounts. This includes locating the proper remittance advices, determining the designated customer accounts and processing the necessary intercompany accounting transfers to properly account for the receipts.
• Processes all Payment Applications (cash application adjustments) submitted by the Client AR Team according to the established daily, weekly and monthly time frames and requested targets.
• Processes FRATS (AR invoice and payment adjustments) submitted and approved by the Client AR and Billing Teams according to the established weekly and monthly deadlines.
• Works with the MSP AV AP Team to complete the Payment Applications for the Associated Vendors according to our weekly deadlines to assist in meeting the contractual payment terms.
• Processes Customer Refund requests and Credits submitted by the Client AR Team according to the defined deadlines.
• May assist with the processing of the monthly Small Balance Write-Offs (SBWO) as directed and approved by the Client AR Team.
• Ensures all Debit Memos that are processed for the transfer of Cash Receipts between Customers and across companies and systems are correctly cleared on a weekly and monthly basis to provide accurate Customer Statements and AR Aging Reports on a consistent basis.
• Completes all Cash Receipts Batch documentation and reconciles the data entry totals to the bank deposit to support defined internal audit and SOX Controls, as well as to provide the necessary supporting documentation for all accounting entries and transaction research activities.
• Supports all month-end close activities, including the timely processing of cash receipts, payment applications, FRATS, Debit Clears and reconciliations according to defined deadlines.
• Assists with special projects and additional accounting tasks, as needed.
• Builds and maintains positive and supportive working relationships with Client Accounts Receivable (CAR), Corporate Accounting, Accounts Payable, Billing, Traveler Accounts Receivable, Housing, Tax and all other company departments.
• Maintains strong and effective communication skills.
• Responds to all questions, inquiries and data requests in a timely manner.
• Ensures that all Cash Receipts Batches are saved to the proper directories and folders and maintained according to the Cash Team and AMN's records retention policies.
• Supports cross training and provides backup to all requested processing activities within the Cash Application Team.
• Contributes to a strong Service Oriented Culture (SOC).
• Contributes to and supports teamwork across AMN and within the Cash Application Team.

Internal Customers & Partners

• Client Accounts Receivable (CAR) and Billing
• Corporate Accounting
• Accounts Payable, HAP, TAR, Tax

External Customers

• Client Contacts

Systems

• Enterprise Applications (e.g. Great Plains, PeopleSoft 9.2)

• Proprietary candidate, order and client databases (e.g. AMIE, SBDev)
• FRAT System
• Microsoft Teams, One Drive, SharePoint
• MS Office (Word, Excel, Outlook)
• Third Party online or software (e.g. Bank of America, JPM, American Express)
• Credit Card Approval Software

Direct Reports: No

Travel: None to Very Little

Budget Oversight: None

Exemption Status: Non-Exempt

Minimum Education/Certifications:

• High School Diploma or equivalent

Preferred Education/Certifications:

• College Degree and/or equivalent experience

Minimum Experience:

• Entry level experience processing Cash Receipts, detail-oriented tasks, strong organization, Accounting interest or aptitude

Preferred Experience

• 1 to 2 years in Accounting, Cash Receipts or an AR-related role

Respect • Passion • Continuous Improvement • Trust • Customer Focus • Innovation

AMN Healthcare is an EEO/AA/Disability/Protected Veteran Employer

We encourage minority and female applicants to apply

We value professionalism in everything we do - this includes the professional presence we project as we interact with internal and external customers.