Cleared Administrative Assistant III - SSD

The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.
At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration - to carry out a mission much bigger than ourselves.
This impactful Site Administrative Assistant III position provides valuable and comprehensive support to the Space Enterprise and Warfighting Division (SEWD)/Space Security Directorate (SSD) Principal Director and other managers/MTS within the Directorate, and the larger SEWD when needed. As an integral member of the team and focal point for the directorate, the individual contributes to key business-related decision making, resolves issues quickly, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers to ensure the directorate runs smoothly and meets internal/external time frames.
This position requires regular work in the office, in classified spaces at our Colorado Springs, CO location, and is not compatible with telework.
What You'll Be Doing

• Providing calendar support for PD and management
• Managing directorate organization charts
• Coordinating and completing special projects
• Tracking action items
• Collecting and maintaining corporate and customer reports/results (collecting, compiling, editing, and publishing via AeroReports)
• Collaborating with other SEWD administrative assistants to achieve coverage and increase efficiency
• Coordinating travel and administering travel expense reports
• Facilitating corporate administrative processes such as formatting to the Corporate branding standard and editing of internal publications and documentation
• Coordinating events and complex meetings by reserving conference rooms, resolving visitor or group issues using an understanding of Aerospace policies and procedures; planning for food and/or catering, shopping when needed, coordinating deliveries, set-up, and keeping careful track of landing fees
• Serving as a Functional Time Administrator (FTA), auditing and processing timesheets, learning and maintaining knowledge of applicable policies
• Engages in sub-division activities and decisions, with follow-up communications and coordination
• Improves and ensures effective techniques/systems that provide superior organization, efficiency and industry-lead technical standard processes
• Leads by training and mentoring admin assistants and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values
• Regularly interacting with Aerospace senior leaders, and customers.

What You Need to be Successful
Minimum Requirements:

• Current TS/SCI clearance and the ability and willingness to obtain SAP/SAR accesses, which is issued by the US Government. U.S citizenship is required to obtain a security clearance.
• Ten years of applicable administrative experience
• High school diploma or equivalent
• Excellent verbal and written communications skills
• Accuracy, organization, dependability, promptness, and flexibility with assignments
• Knowledge of corporate policies, practices and procedures for travel and timekeeping
• High level of computer and technical skills, especially Microsoft Office applications to include Outlook, Skype/Teams, Word, Excel, and PowerPoint and SharePoint
• Self-starter and independent learner with strong desire to help others
• Ability to handle competing projects with time limits
• Ability to collaborate well with other administrative personnel across the enterprise
• Strong administrative skills: strategic execution of tasks, organization, meticulous, writing, and proofreading
• Strong communication & interpersonal skills: leadership, collaboration, resiliency, critical thinking, problem-solving, emotional intelligence, judgment, business acumen, and decision making, across all levels of the organization
• Capability to work independently and/or cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction

How You Can Stand Out
It would be impressive if you have two or more of these:

• Prior experience as an admin or similar role
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
• Experience with classified data handling
• Ability to be assertive and take ownership of projects and lead to successful completion
• Comfort working with ambiguous direction
• Ability to lean forward and anticipate needs
• Ability to communicate clearly
• Ability to problem solve autonomously
• Ability to work efficiently with customers, and to deal with conflict(s)

We offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.
(Min - Mid - Max)
$56,238 - $73,203 - $90,168
Ways We Reward Our Employees
During your interview process, our team will provide details of our industry-leading benefits.
Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan - Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other-the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.
Equal Opportunity Commitment
The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [email protected]. You can also review Know Your Rights: Workplace Discrimination is Illegal, as well as the Pay Transparency Policy Statement.