Client Payroll Administrator

Client Payroll Administrator

Department: Bene-Care Payroll Division

Reports To: HR Division Manager

FLSA Status: Non-Exempt

Salary: Based on Experience

Employment Status: Full-Time, Monday-Friday 8:30am-5:00pm

Position Summary

Efficient client payroll administrator will be responsible for all HR Division Client payroll processing. The payroll administrator's duties include the management of client's employee data, ensuring the accuracy of timesheets, computing wages, and processing client's payrolls while ensuring employees are paid correctly and on time.

To be successful as a payroll administrator you should have strong numeracy skills and be able to multitask effectively. Ultimately, an outstanding payroll administrator should be able to manage all aspects of payroll in a timely and accurate manner.

Essential Expectations and Responsibilities:

• Communicate with clients to obtain payroll data and collect any missing information as needed;
• Enter customer payroll data to ensure accurate and timely processing;
• Maintain compliance with all payroll tax laws and regulations. Keep abreast of changes within the payroll industry including federal and multi-state tax changes;
• Train client employees on using software
• Maintain and update customer changes as they relate to the payroll system; add new employees, changes to deductions, update tax changes, etc;
• Resolve client issues as they relate to payroll and tax matters, pay discrepancies, etc.;
• Assist clients with questions related to Human Resource compliance;
• Serve as a client liaison between other departments within Bene-Care;
• Providing information and answering employee questions about payroll related matters.
• Customizing the client set up with the platform.
• Managing electronic timekeeping systems or manually collecting and reviewing timesheets.
• Assisting with iSolved updates related to onboarding, messages, workflows
• Assisting with generating and building reports within the payroll platform.
• Calculating payable hours, commissions, bonuses, tax withholdings, and deductions.
• Preparing and issuing earnings statements.
• Issuing paychecks and managing direct deposits.
• Maintaining employee records as needed.
• Coordinating with the client HR department and/or contact to ensure correct employee data.
• May be necessary to be on-site at clients as needed. Ability to travel is
• Perform other work-related duties as assigned.

Minimum Qualifications (Knowledge, Skills and Abilities):

• High School diploma or equivalent;
• 5+ years of experience in payroll processing;
• Robust knowledge of federal and state withholding and unemployment taxes;
• Exceptional ability to identify and resolve inaccuracies;
• Strong work ethic with the ability to adapt to quarterly and year end work demands
• Working knowledge of Microsoft Office applications; Excel, Outlook, Word;
• Must have strong attention to detail and possess an analytical, research-oriented mind set;
• Maturity in dealing with sensitive and confidential information is a must;
• Proficient mathematical skills and precise data entry skills;
• Ability to meet deadlines and maintain an effective workday schedule;
• Ability to work effectively within a team and independently;
• Excellent organizational, planning, multi-tasking and prioritization skills.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration or equivalent;
• FPC (Fundamental Payroll Certification);

Special Notes:

• Fundamental Payroll Certification (FPC) will be required within the first year of employment. The employee may be required to complete the 12-week course and pass the exam. Payment for both the course and the exam will be provided by Bene-Care Payroll, LLC.

Physical Demands and Work Conditions:

The physical demands described here are representative of those that should be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodations. While performing the duties of this position, the employee is frequently required to sit, walk, bend, use hands (i.e.: type, write), talk, and hear. The employee is occasionally required to stand and walk. Employee may occasionally be required to lift and/or move up to 25 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Nothing in this document should be interpreted as an offer of employment and all employment with Bene-Care and its affiliates is at-will. Reasonable accommodations will be made as determined by the interactive process upon request and job duties may be adjusted as needed to ensure that any current or potential employee be successful at Bene-Care. Bene-Care and its affiliates are Equal Opportunity Employers.