Conference Coordinator

Diversified Communications is seeking a Conference Coordinator to join our growing company! This position will support the needs of the B2B conferences within the BCOMM portfolio. The Conference Coordinator will work closely with the Conference Manager and Director to plan and execute assigned educational programs and will organize, coordinate and assist with all aspects of conference program and event deliverables.

Key Responsibilities will include:

• Maintain a high level of speaker relationship management through the collection of signed speaker agreements, content, presentations, W9s, travel information, etc.
• Manage speaker communications with logistical details including housing, presentation deadlines
• Work with the Conference Manager on master conference timeline
• Update and maintain the accuracy of conference content in internal databases, websites, Mobile App and printed materials.
• Manage conference website and schedule-at-a-glance; will keep conference sessions and speaker information up to date.
• Update, proof and submit conference signage documents.
• Respond to speaker and sponsor inquiries.
• Will travel and serve as an onsite member of the conference team, including all speaker and conference session needs
• Coordinate the call for proposal process and program development with the Conference Manager.
• Collect and organize speaker presentations and coordinates post-event distributions.
• Train temp staff assisting with onsite conference duties.
• Manage the Show Ship of materials including Workshop and Certification handouts
• Work with the Sales Team to manage sponsored sessions and panels at conference
• Support other shows in the portfolio as required

Knowledge: General knowledge of education program development and B2B conference planning.

Skills: Self-starter with excellent written and oral communication skills. Must have exceptional attention to detail and time management skills with the ability to multi-task. Proficiency in Microsoft Office (including strong PowerPoint skills), Wordpress, and other systems. Bachelor's degree preferred.

Abilities: Excellent interpersonal skills with the ability to communicate with senior stakeholders. Must be able to work cooperatively within a team and across departments while balancing competing priorities.

Travel:Occasional travel will be required, approximately 3-4 times a year.