Conference Manager, Evanta

We are currently seeking candidates interested in the position of a Manager for the Event Production Team at Evanta. The candidate will be responsible for flawlessly delivering and executing on assigned virtual and in-person programs by planning and managing all details related to the production, including but not limited to venue selection, contract negotiation, event budget, virtual platform management, staff scheduling, travel, calendar management, and onsite logistics. The ideal candidate is result orientated with a keen eye for detail and the ability to produce excellent work in a fast paced, deadline driven, and virtual environment. Strong communication skills are a must to ensure we are communicating with all Evanta departments, working together as a team to deliver must attend events. This exciting career opportunity will have a focus on team collaboration to create exceptional customer experiences for every attendee, sponsor and associate attending our virtual and in-person events.

Primary Responsibilities:

• Manage venue sourcing responsibilities for Inner Circle events including research, capacity planning, and contracting.
• Partnering with the vendor sourcing team to create RFPs, sourcing appropriate venues for our Executive Summits, and work with procurement to contract venues.
• Work with the wider team to plan the event calendar, ensuring we do not clash with any competitor events, public holidays etc.
• Effective management of proposal and contracting and terms and conditions to ensure we are securing the best partners, including negotiations and contracts beneficial to Gartner to ensure we are working with best-in-class partners.
• Plan and manage operations and logistics for all assigned programs
• Communication and collaboration across Evanta business to ensure seamless delivery of first-class virtual boardrooms, virtual town halls and in-person conferences.
• Actively participate in the process of reviewing, enhancing, and executing conference features and programs (virtually and in person), analyzing attendee feedback to ensure we are delivering exceptional, relevant conference experiences, ensuring alignment with the company objectives and vision
• Plan the attendee journey, which will include the event branding and signage.
• Coordinate travel, secure team accommodations, and ground transportation for onsite
• Coordinate communications as primary point of contact for the onsite team to all suppliers including the hotel / venue. Ensuring onsite team are fully trained and familiar with their onsite roles.
• Coordinate with our AV partner to ensure our requirements are communicated properly, floorplans are created, AV sets are designed in line with branding guidelines.
• Manage invoices, purchase orders, and facilitate payment of event related bills
• Financial management: incl. preparation, negotiations, accurate and timely event budget forecasts, alert senior management about risks and deviations to plan and post event reconciliation
• Strong understanding of virtual platforms and carry out the delivery of virtual events in a Tech Lead Role.
• Work with Event Production Team Managers to strategically assign and staff virtual programs, conference planning, venue sourcing, projects, and travel throughout the year
• Frequent review and management of team process documents and internal communication tools for both live and virtual events.
• Full ownership of specific projects and processes that will streamline the way we deliver our events.
• Be a key member of the global conference operations team - build effective relationships with peers in all regions and departments, take and share best practices to continuously raise the level of our conferences across the world.

Secondary Responsibilities:

• Assist with the production of Evanta company events
• Support Gartner Destinations Conferences as needed

Requirements:

• 5-6 years of experience in an event related position
• Proficiency in the MS Office suite including Outlook, Word, Excel, and Power Point
• Experience conducting virtual meetings as the event host. Preferably in Webex, MS Teams, Zoom and/or RingCentral.
• Attention to detail
• Highly organized
• Strong written and verbal communication skills
• Proven financial management abilities
• Project management experience
• Multi-tasking and the ability to manage multiple deadlines in a fast-paced environment
• Strategic and client focused with great costumer service skills
• Proven success working in a collaborative environment
• Self-motivated and self-sufficient within a virtual environment
• Solution oriented with a high sense of urgency
• Ability to build and maintain relationships with a high degree of professionalism
• Leadership skills, and ability to influence those around you.

Who are we?

Gartner delivers actionable, objective insight to executives and their teams. Our expert guidance and tools enable faster, smarter decisions and stronger performance on an organization's most critical priorities. We've grown exponentially since our founding in 1979 and we're proud to have nearly 16,000 associates globally that support our 14,000+ clients in more than 100 countries.

What makes Gartner a great place to work?

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a variety of experiences makes us stronger-as individuals, as communities and as an organization. That's why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World's Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

What we offer:

Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you'll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

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Job Requisition ID:71139

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