Congress Project Coordinator

Job Description

BCD Meetings Events:Congress Registration Housing Manager

About Us:

At BCD Meetings Events (BCD M E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M E's team of 1,800+ people are committed to sustainability and driving success for our customers, our business, and ourselves.

We offer a competitive salary and benefits package. Most importantly, we value our people and are committed to your success and continued growth. Learn more about us at bcdme.com/careers.

About the Role

We are looking for a Congress Registration Housing Manager to join our dynamic team within our Life Sciences Division. In this role, you will be responsible for the attendee management of client staff at Congresses. You will collaborate with peers, vendors, and meeting owners alike to ensure each Congress is executed flawlessly and compliantly. You keep projects running on time, on budget, within compliance guidelines and have mastered the art of managing multiple priorities and programs at once. Sound like you? Read on!

As aCongress Registration Housing Manager

• Your primary responsibility will be housing coordination and attendee management for congresses including securing and managing hotel room blocks in accordance with Congress rules and procedures; Customizing templates and printing material based on client's expectations (invitations, confirmations, departure notice)
• Build, monitor, and maintain concise and accurate event budgets; oversite of compliance and contracting documentation and responsible for sending post-congress surveys.
• Your proficiency in technology tools will enable you to over see the creation and sending of registration forms and other communications and maintain accurate attendee data required for logistics and reporting.
• Regularly partner with internal planning team members and external suppliers, client managers, and Professional Congress Organizers (PCO) to ensure timely service delivery.
• You will also provide support to the Operations Manager with initiatives that drive service optimization and process efficiencies to our team.

You're good at

• High level of attention to detail, strong customer service skills, exceptional communication skills, persistence and patience and a desire to get the job done.
• Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment.
• Event execution including housing selection, registration, and budget reconciliation.
• Working in a multicultural environment with a solid understanding of US, EMEA, and APJ cities.

You might also have

• Minimum of 1 year in a planner role preferably in the Pharmaceutical or Life Sciences industry
• Minimum of 3 years' experience in client management
• Minimum of 3 years attendee management experience
• Experience with budgets and participant registration for congresses
• Cvent, Excel, and other Microsoft Office Software proficiencies
• A college degree is preferred

You should know:

• This role is Hybrid from the Raleigh, NC office.
• Our standard working hours are 8:30 AM -5:30 PM with an hour's break.
• Covid vaccination might be required for this role.

How to apply:

Click 'Apply Now' to be considered.

At BCD Meetings Events we value you, our culture and success is defined by you. We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Congress Project Coordinator is between $45,000 and $57,000. The actual pay depends on your skills, qualifications, experience, geographical location and project budget.

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