Congress Project Manager

Job Description

BCD Meetings Events:Congress Program Manager

About Us:

At BCD Meetings Events (BCD M E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M E's team of 1,500+ people are committed to sustainability and driving success for our customers, our business, and ourselves.

We offer a competitive salary and benefits package. Most importantly, we value our people and are committed to your success and continued growth. Learn more about us atbcdme.com/careers.

About the Role

We are lookingfor a Congress Program Manager to join our dynamic team within our Life Sciences Division. In this client facing role, youwill act as the congress planning lead and project manager on client attended Congresses. You will collaborate with peers, vendors, and meeting owners alike to ensure each Congress is executed flawlessly and compliantly. You keep projects running on time, on budget, within compliance guidelines and have mastered the art of managing multiple priorities and programs at once. Sound like you? Read on!

As a Congress Program Manager you will

• Act as the main point of contact for your client contacts and provide an end-to-end meeting planning solution. Be consultative in your approach.
• Work with your peers, business owners, and housing agencies to understand sourcing needs and country requirements. Recommend properties that will be a great fit and field positive responses.
• Monitor and manage registrations, send reminders, cross check rooming lists and manifests, and work with hotels, housing agencies, ground transportation providers and other logistics suppliers to make all necessary arrangements for the group.
• Build, monitor, and maintain concise and accurate event budgets. Think outside of the box on creative cost savings and menu planning ideas to ensure we remain compliant. Negotiate vendor contracts and build long lasting partnerships.
• Manage time and projects efficiently. Need to be flexible with hours to accommodate working with different teams, meeting owners, and suppliers across the globe, and international programs.

You're good at

• Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment.
• Managing the complex world of FCPA, Meal Caps, State Laws and TOV reporting.
• Event execution including housing selection, registration, ground transportation, menu planning, onsite execution, budget reconciliation, and everything in between.
• Working in a multicultural environment with a solid understanding of US, EMEA, and APJ cities.
• Communicating effectively and efficiently.

You might also have

• Cvent, Excel, and other Microsoft Office Software proficiencies
• 3+ years in a lead planner role in the Pharmaceutical or Life Sciences industry
• A college degree from a 4-year institution.

You should know:

• This role is virtual.
• Our standard working hours are 8:30 AM -5:30 PM with an hour break.
• Covid vaccination might be required for this role.

How to apply:

Click 'Apply Now' to be considered.

At BCD Meetings Events we value you, our culture and success is defined by you. We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Congress Project Manager is between $55,000 and $75,000. The actual pay depends on your skills, qualifications, experience, geographical location and project budget.

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