Contract Administration

Introduction
At IBM work is more than a job – it’s a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better but to attempt things you’ve never thought possible. Are you ready to lead in this new era of technology and solve some of the world’s most challenging problems? If so lets talk.

Your Role and Responsibilities
IBM is seeking highly motivated individuals with comprehensive commercial procurement and client facing or consulting experience to join our team of procurement professionals. Specifically we are looking for procurement professionals to join IBM’s Global Procurement team in support of IBM Procurement Services business area servicing IBM’s external clients.

Role & Responsibilities

• The prime responsibility of the Contract Administration is covering but not limited to –
• Procures basic goods and services obtains quotation develops proposals and/or negotiates contracts of low to moderate value/risk consistent with customer requirements.
• Responsible for supporting procurement activities within the region or geography.
• Works under the guidance of IBM’s worldwide procurement teams Interfaces with suppliers on issues that affect supplier operations and IBM strategic supply issues.
• Implement supply chain initiatives that provide end-to-end integrated opportunities for efficiency. Responsible for establishing executing and tracking project plans utilizing fundamental project management techniques within specific areas of responsibility.
• On higher risk contracts may work under the direction of more senior representatives. Communicates/negotiates with supplier and customer counterparts and management.
• Assists in the development of business strategies to accomplish business unit objectives.
• May also participate in procurement activities in support of multiple business units.
• Monitors industry to maintain awareness of current practices. Performs low to moderate risk/complexity supplier evaluations and selections.
• Assists in supplier evaluations and selections of a moderately complex nature. Assumes additional responsibilities as assigned.
• Strong Verbal and written English skills are required. Occasional travel to client sites may be required.
• Reading evaluating drafting and revising contracts with customers
• Understanding and documenting the scope schedule terms and risks of contracts
• Providing advice and guidance to different teams on contract generation and execution
• Issuing opening letters and change orders
• Collaborating with project managers to ensure contract obligations are met
• Draft evaluate negotiate and execute contracts
• Establish and maintain supplier relationships by serving as a single point of contact for contractual matters
• Manage record keeping for all contract-related correspondence and documentation
• Provide contract-related issue resolution both internally and externally
• Monitor and complete contract close-out extension or renewal as appropriate
• Communicate contract-related information to all stakeholders

Required Technical and Professional Expertise

• 3-5 years of Procurement Outsoucing experience including vendor negotiation
• The candidate must have a working knowledge of a global procurement strategy within a large corporation and have a background in one or more of the following Contract Administration
• Apply analytical skills numerically astute with strong demonstrated problem solving abilities
• Apply communication skills able to build and maintain effective and productive relationships with staff stakeholders and suppliers
• Apply collaboration/teaming techniques
• Perform in matrix organization
• Perform time management prioritise tasks and achieve set targets
• Apply Knowledge of Business Organization and Processes Work instructions
• Apply Business Control Requirements
• Apply customer satisfaction skills / client facing skills
• Ability to complete staff-work to a high standard
• Keen attention to detail and accuracy

Preferred Technical and Professional Expertise

• Analytical and excellent communication skills