Contract Administrator

Who We Are
Dudek is a leading environmental, planning, and engineering firm that help public and private clients plan, design, and build projects that improve communities’ built and natural infrastructure. Founded in 1980, Dudek has grown steadily to more than 800 professionals across the U.S. and received the Top Workplace Award for 2024.
As a 100% employee-owned company, Dudek’s culture rewards smart, productive team members with ownership, professional development, and financial benefits. We seek creative, pragmatic problem-solvers working at the intersection of science, engineering, regulations, and multiple stakeholders’ interest to help clients achieve project goals.
We encourage collaboration, sustainability, and innovation.
At Dudek, we abide by shared values:
Trust: We trust each other to use good judgment.
Respect: We act professionally and treat each other fairly.
Teamwork: We come together, share openly, and apply diverse perspectives.
Fun: We take our work seriously…not ourselves.
Well-Being: We care about each other’s health, safety, and total wellness.
Our culture is the foundation of who we are and how we work. We empower our employee-owners to invest in our local communities and themselves through initiatives that make Dudek a great place to work! Our cultural programs include:

• DuGreen: Our sustainability initiative, which works to improve our environmental footprint
• DuGood: Our philanthropic initiative, which seeks to support the communities in which we live and work through fundraising challenges, office-based giving and opportunity to take a paid volunteer day each year.
• eDUcate: Our educational outreach program where we aim to foster interest in our work and careers in the environmental and engineering field by participating in educational events in our communities.
• DuWell: Our wellness initiative, aimed at providing education on wellness, benefit resources, and preventive care.

At Dudek, we recognize that different perspectives, inclusivity, trust and belonging build a stronger culture and add value to our firm. Dudek's Employee Resource (ERGs) operate as diversity champions within Dudek and create a safe space for underrepresented employees and their allies to support, collaborate, network, and brainstorm ways to make Dudek’s work community more inclusive. We proudly support our 4 Employee Resource Groups (ERG’s):

• Women at Dudek
• Members of the Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ+) community
• Black, Indigenous, and People of Color (BIPOC) employees
• Disabled employees (all disabilities, seen / unseen)

Learn more about our culture.
About The Job
Dudek is seeking an experienced Contract Administrator II to join our Legal Department. The ideal candidate will have a minimum of seven years of experience working with commercial and/or government contracts. In this role, you will work collaboratively with Dudek’s General Counsel and other internal Dudek business teams. Your excellent analytical and organizational skills will be highly desirable. This is an exciting, fast-paced position within an employee-owned company. The Contract Administrator II will report directly to the Senior Contract Administrator in Encinitas, CA.
Learn more about the projects you will have the opportunity to shape.
Who You Are
To thrive at Dudek, you should be comfortable with accountability, collaboration, flexibility while being a resourceful and independent thinker. We look for curious, solution-focused people who can adapt quickly to an ever-changing industry. There is no single way to solve a problem, so we encourage innovation.
Duties and Responsibilities (may include some or all of the below):

• Maintain an effective contracts management system for the administration of the contract process - including preparing and processing all commercial contracts, amendments, sub-consultant contracts and master services contracts. Experience with Agiloft is a plus.
• Triage contract-related requests and questions between business teams and Legal so work can be prioritized, and questions can be addressed quickly and efficiently.
• Analyze contractual language in high volumes and identify and translate critical information quickly, including spotting errors and inconsistencies.
• Track and monitor the status of contracting documents and ensure timely receipt of fully executed documents.
• Regularly interface with Dudek attorneys on matters relating to contract interpretation and risk management.
• Work cross-functionally and independently; proactively seek out answers to questions from Dudek project managers and project accountants as well as outside clients and sub-consultants.
• Prepare and manage Certificate of Insurance (COI) documents, including regularly interfacing with Dudek’s external insurance broker.
• Assist with special projects as needed.

Minimum Requirements

• Bachelor’s degree in Business, Finance, or a related field
• Minimum of 7 years experience in commercial and/or government contracting
• Strong analytical and problem-solving skills
• Prior in-house legal experience is a plus
• Advanced Microsoft Office skills
• Self-motivated with the ability to handle multiple priorities and meet timelines
• Clear organizational and project management skills
• Ability to think critically and apply sound judgment
• Excellent attention to detail and interpersonal skills with an emphasis on written and verbal communication.
• Comfortable working in a fast-paced, dynamic environment
• California Notary Public preferred
• Ability to work overtime as needed
• Must possess a valid driver’s license and have active personal automobile liability insurance by the first day of employment

* As a federal contractor, successful candidates are required to pass the following pre-employment requirements prior to beginning employment: pre - employment drug test and background check.
Physical Requirements
Working Conditions:

• This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
• This job requires occasional project site visits-based outdoors which can include excessive noise, uneven walking surfaces, extreme weather, moving vehicles and equipment.

Physical Requirements: The physical demands described here are representative of those that must be met in order to successfully perform the essential functions of the job.

• This job requires working on a computer, sitting or standing for long periods of time in an office or remote office setting.
• This job requires attending meetings, both in person and virtually as well as speaking on the phone with peers, clients, etc. Speaking, hearing and listening are required.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Proposed Salary Range: $79,560-$97,240 annually *
*Final agreed upon compensation will be based on a variety of factors including but not limited to an individual’s related experience, education, certifications, skills, and work location.
Perks of Being a Dudekian
At Dudek we will provide you with a competitive salary in an environment that promotes growth, career development, and a flexible work–life balance. Dudek offers an array of benefits, from medical, dental, and vision coverage, to the discretionary bonuses, based on firmwide, divisional, and individual performance.
We also offer a yearly merit review, an employee stock ownership program, and dog friendly offices! To honor our key value of well-being, Dudek provides generous Paid Time Off (PTO) packages for both salaried and hourly employees. If you’re tired of an overly bureaucratic decision-making process and want to be part of a work culture that puts its employees first, speak with your recruiter to learn more about the great perks of being a Dudekian.
Dudek is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.
Dudek is a U.S.-based employer. All positions are based in the U.S. and require U.S. work authorization.