Contract Administrator

Who you are

You are looking for a challenging and rewarding experience. You are inspired by our vision and the opportunity to define a new category in an incredibly fast-growing market. You are excited to learn, grow and collaborate so we can achieve our mission of creating opportunity for all through mobility.

At HopSkipDrive, we know that challenges require different approaches, unique perspectives and new ways of thinking.  We are building a team of creative problem-solvers from many different backgrounds.

You thrive in a fast-paced startup environment. You are honest and exhibit high integrity. You are proactive and excited to bring new ideas to the company. You solicit feedback and are open to criticism. You adjust quickly to changes in priorities and conditions and cope effectively with complexity and change. You have high attention to detail.

You are an excellent communicator who enjoys collaborating with others.  Above all, you want to build something that fundamentally changes the lives of families for the better.  HopSkipDrive’s Legal/Policy team seeks a highly organized and detail-oriented Contract Administrator to join our dynamic team. As a Contract Administrator, you will be crucial in ensuring the efficient management and administration of contracts (SaaS, licensing, vendor, non-disclosure, consulting, and sales agreements) and our contract management system (Ironclad). You will also collaborate closely with various internal teams, including Legal, Sales, Finance, Product, Supply and Markets to optimize the contracting process. Finally, you will also assist with corporate governance matters (e.g., foreign registrations, business licenses, etc.) and the handling of day-to-day issues related to our insurance portfolio (e.g., certificates of insurance, basic insurance coverage questions, etc.).

What you’ll do:

• Contract Management: Utilize a playbook or contracting matrix to align contracts, including SaaS, licensing, vendor, non-disclosure, consulting, and sales agreements, with HopSkipDrive’s standard terms and conditions.
• Contract Administration: Maintain an organized and up-to-date contract repository, tracking key contract milestones, expiration dates, and renewals to ensure timely actions are taken. Coordinate contract-related communications with relevant parties.
• Collaboration: Partner with Sales, Finance, Product, and other cross-functional teams to facilitate the contract lifecycle, ensuring clear communication of contract terms and obligations, and providing guidance on contract-related matters.
• Document Management: Ensure accurate and complete documentation of contract-related correspondence, amendments, and modifications; maintain records and generate reports as necessary.
• Process Improvement: Identify opportunities for streamlining contract-related processes, suggesting improvements to increase efficiency, accuracy, and overall effectiveness.
• Vendor Relationship Management: Collaborate with vendors and partners to maintain positive relationships, resolve any contract-related issues, and address inquiries promptly.
• Training and Support: Provide guidance and training to internal teams on contract-related matters, helping them understand contract terms, compliance requirements, and processes.
• Contract Management System Administration: Be the subject matter expert regarding HopSkipDrive’s contract management system (Ironclad) and respond to all administrative issues related to the same.
• RFP Preparation: Assist Corporate Counsel with the initial review of RFPs to ensure submissions align with HopSkipDrive’s standard operating procedures across multiple departments and elevate issues as necessary.
• Corporate Governance Support: Assist in preparing corporate/company filings in each state/local jurisdiction where it conducts business.

In addition to requiring knowledge and familiarity with contracting requirements, this role requires that you synthesize complex issues and explain them succinctly and simply. Working well with others of varied backgrounds and experiences comes easy to you-and you seek to understand their interests and motivations to help build the best mutual outcomes. People think of you as someone who puts others at ease and knows how to create agreement among parties. You also hold your ground on the non-negotiables.

What you bring: 

• 5-7 years of contract administration experience emphasizing SaaS, vendor/consulting, and data processing agreements with governmental entities.
• Solid understanding of contracting and legal terminology.
• Experience participating in the RFP process during the solicitation, submission, and post-award phases.
• Meticulous attention to detail with particular expertise collecting, organizing, and reporting out key metadata to inform business intelligence.
• Strong organizational skills to manage a high volume of contracts, deadlines, and tasks simultaneously.
• Proven experience in contracting support, helping to achieve favorable terms for the company while maintaining positive relationships with clients and partners.
• Exceptional written and verbal communication skills, with the ability to articulate complex concepts clearly and concisely.
• Effective interpersonal skills, enabling collaboration with cross-functional teams, legal professionals, clients, and vendors.
• Experience using a contract management system, with preference given to candidates with deep connections to Ironclad.
• Comfort providing guidance and training to internal teams on contract-related matters, helping them understand contract terms, compliance requirements, and Ironclad processes.
• Familiarity and proficiency in interpreting insurance policies and determining if the organization’s insurance coverage meets minimum contract requirements.
• Experience filling out foreign registration forms for annual corporate reporting and business license forms.

Nice to Have: 

• Adept understanding of contracting in a highly regulated industry, particularly the transportation network company space.
• Experience participating in the contracting process with governmental entities.

** This role will be fully remote from a state where we do business AZ, CA, CO, DC, FL, IL, KS, MD, WI, NC, NV, NJ, NY, OR, TX, SC, VA, UT, WA, MO, MI, TN, NM** 

What you will get

We want you to be an owner in our company and share in executing our vision, so every full-time employee has equity.  In addition, we offer  flexible vacation, medical, dental, vision and life insurance, 401(k), FSA, and an opportunity to work for a uniquely positioned, VC-backed company in a hugely attractive space with significant upside potential. HopSkipDrive is committed to fair and equitable compensation practices. The salary range for this role in is $70,000 to $80,000. This position is remote and, as such, compensation will ultimately be in line with the location in which the position is filled. Final compensation for this role will be determined by several factors such as a candidate’s relevant work experience, skill set, certifications, and specific work location. The total compensation package for this role also includes equity stock options.