Contract Administrator

Why join Nextech?

We are a leader in specialty healthcare technology solutions, headquartered in Tampa, FL.

We are an ever-growing team, guided by our iCREATE values of Integrity, Collaboration, Respect, Empowerment, Accountability, Trust, and Excellence. We hold these values in high regard and are driven to succeed in all we do.

We’re committed to hiring and retaining talent, which is why we invest in our employees through competitive pay, a generous bonus structure, great healthcare, a comprehensive wellness program, and many other benefits.

If you are a software engineer, finance or accounting professional, customer support specialist, or a business development expert with a passion for healthcare technology (just to name a few), we want to hear from you.

We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics are encouraged to apply. If you are a candidate in need of assistance or an accommodation in the application process, please contact [email protected].

Job Summary:

The Contract Administrator works closely with Nextech’s Legal & Finance teams to support the various needs of Sales/ Revenue Operations, Finance, and IT functional groups. The ideal candidate for the Contract Administrator role is extremely organized, detail oriented, a proactive problem solver, and an excellent communicator. This position will be a key member of Nextech’s Legal and Finance team allowing coordination across functional groups in order to execute tasks and streamline contracting with clients. 

Essential Functions

• Prepare and Populate Contracts: Populate standard form contracts with negotiated commercial terms, ensuring accuracy and completeness by coordinating with Sales, Finance, and Legal teams.
• Contract Status Tracking: Maintain a comprehensive status log of contracts from the initial request to final execution, providing regular status updates to relevant functional groups as needed.
• Negotiation Coordination: Organize and prioritize contract negotiations, working closely with in-house Counsel to ensure all contracts are processed efficiently and effectively.
• Software Contract Management: Oversee the coordination of software contracts by tracking timelines, managing outstanding action items, organizing files for Nextech’s cross-functional team, and preparing necessary transactional documents.
• Contract Updates and Stakeholder Communication: Update form contracts as directed by in-house counsel and communicate changes to all relevant stakeholders to ensure everyone is informed and aligned.
• E-Signature Management: Handle e-signature requests across various functional teams, ensuring timely execution and compliance with internal procedures.
• Legal File Repository Management: Establish and manage a centralized legal file repository, ensuring ease of access and use by all stakeholders.
• CRM and Reporting: Accurately record contract details in the CRM system to facilitate company-wide tracking and reporting requirements.
• Contracts Management Platform Maintenance: Oversee the maintenance and continuous improvement of the company’s contracts management platform.
• Contracting Standards Enforcement: Communicate and enforce contracting standards across the company to ensure compliance with legal and corporate policies.
• Full Lifecycle Contract Management: Manage the entire lifecycle of contracts, from creation and negotiation through execution, renewal, or termination.
• Additional Duties: Perform other contract-related tasks as assigned by the Legal and Finance leadership

Required Qualifications:

• Bachelor’s degree 
• 5+ years of equivalent experience 
• Prior experience in contracts administration 
• Prior experience in SaaS – software company 

Preferred Qualifications:

• Prior experience in healthcare
• Prior experience working as paralegal 
• Prior experience working in Salesforce 

Working Environment/Physical Demands

• Remote Work: The majority of the work will be performed remotely from a home office or other suitable location within the United States. The employee should have a quiet, dedicated workspace with reliable internet access. 
• Flexible Schedule: The role may require occasional flexibility in working hours to accommodate meetings across different time zones. 
• Travel: The position requires up to 25% travel for business meetings, conferences, and client visits. Ability to travel by air, rail, or car, and handle associated activities such as carrying luggage, navigating airports, and adjusting to different time zones. 
• Computer Use: Prolonged periods of sitting and extensive use of a computer, including typing, video conferencing, and other digital communication tools. 
• Meeting Participation: Occasional standing, walking, and attending in-person meetings during business travel. 

Total Rewards

• Generous annual bonus opportunity
• 401(k) with Employer Match
• Flexible Time Off: take time off when you need it without worrying about available hours
• 10 paid holidays + 1 floating holiday
• Volunteer Time Off
• Insurance: Choice of Medical, Dental, and Vision plans
• Health Savings Account with employer match
• Flexible Spending Account
• 100% Company-Paid Parental leave
• 100% Company-Paid Life Insurance and Short/Long Term Disability Insurance
• iCREATE Employee Recognition Program
• Wellness Program including discounts on medical premiums
• Employee Assistance Program with free counseling sessions available
• Corporate Discounts on Retail, Travel, and Entertainment
• Pet Insurance options