CONTRACT Senior Administrative Assistant

As a Gogo Business Aviation CONTRACT Senior Administrative Assistant for the Talent Acquisition function, you will ensure our candidates have the best experience!
You will provide administrative support to the recruiting function in various customer-serving aspects of employment. You will work closely with the Director of Talent Acquisition to guide candidates through our hiring process and connect them to the magic of becoming a Gogo team member! In this role, you will interact with all functions of Gogo Business Aviation and potential candidates (external and internal). You will also be interacting externally with contractors and vendors.
If you have high energy and a positive attitude, are organized and detail-oriented, love to work with a diverse group of people, thrive on behind-the-scenes work, and can take charge in a fast-paced environment while performing multiple administrative duties, then keep reading!
COME ON BOARD THE GOGO TALENT ACQUISITION TEAM!
How will you make a difference?

• Support the efficiency of the Talent Acquisition process by reviewing and posting roles
• Schedule hiring kick-offs, pre-briefs, phone screens, interviews, and debriefs with an emphasis on proactive planning as well as the flexibility to accommodate changing needs and requirements
• Arrange travel for candidates and out-of-state hires
• Maintain responsibility for entry, maintenance, and integrity of data in our Applicant Tracking System (Workday)
• Work with Accounts Payable to process the candidates' travel expenses
• Manage all contracts (ONIT)
• Process invoices (purchase order requests) and follow through (Esker)
• Maintain and update TA processes
• Schedule and handle the logistics of TechTalks, career fairs, and other events at a university campus
• Pull together monthly or quarterly reports (ex, candidates' experience survey)
• Participate in the TA team's weekly stand-up meetings and give updates on background checks and onboarding of future hires
• Coordinate the onboarding of new employees with Talent Management, Facilities, and IT teams
• Welcome candidates to Gogo, prepare the interview room, and order lunch as appropriate
• Assist the HR team with coordinating employee events, including catering needs, set-up, and clean-up
• Act as a backup to processing I-9
• Backup for Employee badges
• Will cover some aspects of the role of Executive Assistant when out of the office
• Other projects and responsibilities as assigned - Including assisting with special projects

Qualifications

• Associate degree or equivalent combination of training and professional experience
• 7+ years of as an Executive Assistant, Administrative, or Coordinator, in an office setting
• Able to lift 10 lbs
• This is a 4-6-month contract role to start, with the opportunity to become a full-time, permanent job at the end of the contract
• Willing to be in the office Monday through Friday; Schedule is 8:00 am-5:00 pm MST

Required Experience, Skills, and Talents

• Always maintain a high level of confidentiality
• Communicate professionally, tactfully, and with the utmost diplomacy, treating all candidates and employees with dignity and respect
• Ability to work well within a team
• Must be able to manage competing demands and simultaneous projects in a fast-paced environment
• Flexible and adaptable to quickly changing circumstances
• High level of technical proficiency with a willingness to quickly learn new systems and processes
• Exceptional customer service focus, including a bias for fast resolution
• Self-directed, detail-oriented problem solver with a burning desire to contribute to the organization's reputation and success
• Superior organizational skills and ability to look ahead and plan accordingly
• Strong skills with Microsoft suite of tools - excellent scheduling capability using Outlook!
• Ability to make independent decisions regarding planning, organizational, organizing, and scheduling work

Preferred Experience, Skills, and Talents

• Experience with ATS systems (WorkDay)

Equal Pay Disclosure(s)
Contract Pay Rate:
29.20 - 36.50 USD Hourly
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Gogo is an Equal Opportunity and Affirmative Action employer, working in compliance with both federal and state laws. We are committed to the concept of Equal Employment opportunity.
Qualified candidates will be considered for employment regardless of race, color, religion, age, sex, national origin, marital status, medical condition, or disability.
The EEO is the law and is available here. Gogo participates in E-Verify (English and Spanish). Right to Work Statement (English and Spanish).