Contracts Associate

Company Description

PrimeVigilance is continuing to expand and is looking for a Contracts Associate to join our dynamic and rapidly growing organization.

Job Description

• Work closely with Project Manager and Operations to determine scope of work for initial contracts and/or change orders.
• Draft the initial contracts and/or change order with the information received from Operations and/or Commercial
• Act as primary client contact on small to mid-sized opportunities
• Administer contracts and change orders ensuring compliance with company policies acting as focus point for all communication with Legal, Finance, and Operations, and Commercial Disciplines for resolution of contract issues
• Ensure all contractual documents and budgets undergo quality check and review
• Liaise with Project Managers, Finance and Analyst to investigate budget variances. Initiate and/or review proposed contract modifications and negotiate or refer to other internal departments for review as appropriate
• Provide regular updates to the Director of Contracts of the current status of contract negotiations
• Track contract renewal periods and proactively
• Prepare budgets for future years of the contracts
• Update the sales tracking database
• Ensure all fully executed contracts are distributed to the relevant parties
• Upload all contracts and corresponding budget files to internal SharePoint system using the agreed folder structure and file naming convention
• Working independently under time pressure to meet tight deadlines. Must be able to manage workload and prioritise activities to ensure timely completion of assignments

Qualifications

• Ideally a Bachelor's degree finance, business management or a life science field
• A minimum of 1-2 years of work experience in a similar industry
• Strong initiative to learn
• Strong English written and oral communication skills
• Competent in Microsoft Word and Excel to intermediate level
• Proven ability to work well under pressure, managing multiple projects simultaneously to meet deadlines
• Ability to manage relationships and communicate with senior managers and directors
• Salesforce experience is desirable but not essential

Additional Information

• Competitive salary
• Dynamic team of colleagues in a fast-growing company – possibility for your quick career growth
• Multicultural environment, English as a company language
• Strong emphasis on personal and professional growth
• Working in a young and friendly team