Controller

The Financial Controller is responsible for managing the day-to-day financial operations of the organization, ensuring accurate reporting, compliance with regulations, and sound fiscal practices. This hands-on role includes oversight of accounting, budgeting, financial reporting, grants management, and audits. The ideal candidate will have experience in nonprofit financial management and a passion for supporting mission-driven work. POSITION RESPONSIBILITIES Overall: • Maintain accurate and up-to-date accounting records using QuickBooks • Develop and manage organizational budgets in collaboration with leadership • Oversee grant and fund accounting; track restricted and unrestricted funds • Develop and implement internal controls, financial policies, and procedures • Present financial insights and recommendations to the CEO and Executive CommitteeAccounting: • Transactional Accounting including managing all aspects of day-to-day bookkeeping and accounting processes including but not limited to: A/P, A/R, payroll, journal entries, and bank reconciliation • Reconcile all banking, CDs and other investments for the organization on a regular schedule • Reconcile all credit card accounts • Record deposits for all organizational revenue • Maintain chart of accounts • Track and record fixed assets and depreciation • Serve as bank liaison and be responsible for cash management (e.g., anticipating cash needs and transferring funds to ensure sufficient cash available at all times) • Administer forms for legal compliance • Maintain accounting procedures, policies, and systems of internal controls to ensure the integrity of all financial systems • Perform non-routine tasks requiring strong judgment and initiativeAccounts Payable: • Process and pay invoices in a timely manner • Process check requests and expense reports ensuring appropriate documentation and approval • Execute monthly payroll activities using PEO/payroll service provider • Perform annual 1099 reporting process for vendors • Responsible for processing ACH and wires for funding of external bank accounts for AP and PR • Review expenses charged to the proper account/GL codes by analyzing invoicesAccounts Receivable: • Prepare monthly billing for investors and ensure accuracy • Monitor Aging A/R for timely receipt of outstanding amounts • Apply collection procedures to facilitate receipt of aged balances • Coordinate with Investor Relations team for investor updates and escalation of aging balancesFinancial Reporting/Analysis: • Track office expenses, departmental finances, budget variances, etc. • Prepare monthly and quarterly financial reports, including standard financial reports, budget vs. actual reports, and ad hoc financial reports • Provide various analyses and views of financial scenarios, including monthly and quarterly spend analysis and recommendations • Work closely and collaboratively with auditors on annual audit and 990 tax returns • Coordinate and manage the annual audit process with external auditors • Resolve audit issues and coordinate implementation of recommended changes • Support organizational analysis and business reporting as neededVendor Relations: • Manage service/vendor relationships to effectively oversee organizational contracts; ensure final review with departments for contract execution/compliance with terms and conditions • Ensure timely and accurate payment and responsiveness on issuesPOSITION QUALIFICATIONS Education: Bachelor’s degree in Accounting, Finance, or related field (CPA preferred but not required). Equivalent years of service may qualify. Experience: • Minimum of 5–7 years of professional accounting experience, preferably in the nonprofit sector • Strong knowledge of GAAP and nonprofit accounting standards including c3/c6 designations • Intermediate proficiency with accounting software and Microsoft Excel • Experience with grant reporting and compliance a plus • Excellent attention to detail, organizational, and communication skills • Ability to work independently and collaboratively in a small team environmentComputer Skills: MS Office (PowerPoint, Excel, Word, Outlook, Teams). CRM experience preferred (Salesforce). Competency Statements • Organized: Possessing the trait of being organized or following a systematic method of performing tasks effectively. • Communication, Oral/Written: Ability to communicate effectively with others using the spoken word and in writing clearly and concisely; interact with people of all levels in a confident, professional manner. • Listening: Clearly receiving, interpreting, and understanding messages to translate into action. • Problem Solving: Ability to identify and understand issues, problems, and opportunities; determine course of action and appropriate solutions. • Energetic: Ability to work at a sustained pace and produce quality work and react with appropriate levels of urgency to situations and events that require quick response or turnaround. • Time Management: Ability to utilize the available time to organize and complete work within given deadlines; complete a high volume of tasks with little or no guidance. • Accountability: Ability to accept responsibility and account for his/her actions. • Accuracy: Ability to perform work accurately and thoroughly. • Detail Oriented: Ability to pay attention to the minute details of a project or task. • Working Under Pressure: Ability to complete assigned tasks under stressful situations.#vipstaffing #zrsac