Coordinator, Conferences

The ANA’s (Association of National Advertisers) mission is to drive growth for marketing professionals, brands and businesses, the industry, and humanity. Founded in 1910, the ANA provides leadership that advances marketing excellence and shapes the future of the industry. Our membership includes more than 20,000 brands and 50,000 industry professionals that collectively invest $400 billion in marketing and advertising annually. It consists of U.S. and international companies, including client-side marketers, nonprofits, universities, and marketing solutions providers, which include ad agencies, marketing data science and technology suppliers, law firms, consultants, and vendors. We are obsessed with delighting our members through superior products and services and an unwavering commitment to helping them become more effective marketers, build stronger brands, develop a more productive industry, and benefit humanity through bold leadership and innovation programs.
Location
New York City (hybrid)
Responsibilities
The ANA is seeking a high energy go-getter to play a pivotal role in planning incredible industry conferences and events. The Coordinator, Conferences will assist the Conference Logistics team with a wide variety of meeting planning tasks for approximately 60+ conferences annually:

• Fully manage 6-10 one-day events per year (in-person or virtual) including, but not limited to planning, logistics, onsite execution, catering, speaker and AV management.
• Manage all aspects of registration including data entry, customer service, and on-site registration set up and management.
• Work with speakers to obtain bios, photos, presentation materials, etc.
• Compile and manage shipments of materials for events.
• Manage and update conference website information.
• Work with team to analyze information for each event including registration data and survey feedback.
• Assist team members with miscellaneous event tasks
• Be able to travel to various event venues to assist team with meeting set-up, registration, logistics and post-meeting wrap up duties (out-of-town travel to various US cities 15-25 times per year).

Qualifications

• Bachelor’s degree from an accredited institution
• Have a strong desire to learn the ropes of event planning. Internship experience in an event planning role is a plus.
• Comfort and willingness to learn the basics of and work within various technology platforms (including Zoom, ShoFlo, conferencesio, SurveyMonkey, GRIP, CMS and a proprietary customer database)
• Have very strong excel skills and the ability to analyze and report on data.
• Be meticulous with details and possess stellar follow-up skills.
• Have excellent written and verbal communication skills.
• Have strong time management skills and be able to multitask between shared email responsibilities and personal job duties.

Attributes/Skills:

• Be high-energy, go-getter, make-it-happen, get ‘er done
• Believe in people and our shared humanity
• Be kind, candid and constructive in your communication
• Be committed – bringing perseverance and grit
• Have a positive outlook – uplifting and playful 
• LOVE checking strategic items off the list
• Choose progress over perfectionism
• Have a strong sense of urgency in regard to completing tasks.

Salary and Total Rewards Package
Starting pay range: $45,000 to $50,000, based on relevant experience and qualifications.
Comprehensive health and wellness benefits, 401k with company match, hybrid workweek and flexible scheduling, generous paid time off program, casual dress code, incentives, and rewards. 
To Apply
If your skills, experience, and enthusiasm align with the requirements and responsibilities of this position, please forward your resume with a thoughtful cover letter and salary requirements to [email protected]. Note: only applicants who include salary requirements will be considered.