Coordinator (Creative)

WE HAVE CREATED A WORLD WHERE ART AND SCIENCE ARE BEST FRIENDS

Known is a modern marketing company engineered for the unprecedented opportunities and challenges facing marketers today. We are about 500 people strong, pairing PhD data scientists with award-winning creatives, strategists, engineers and expert research teams to produce some of the most innovative and cutting-edge creative work in culture. We believe that when creative truly collaborates with science, strategy, and technology, amazing things can happen. 

Our clients span the leading brands in finance, technology, media, CPG, real estate, and many other categories. These partnerships have earned us multiple awards and recognition: Emmys, Clios, Effies, Cannes Lions Awards, ProMax Agency of the Year, and most recently, Digiday’s Most Innovative Media Agency.

We couldn’t create this award-winning work without seeking out and hiring the best talent. What does it mean to be a Knowner? We are curious innovators, knowledge-hunters who are constantly challenging ourselves to do better and be better for our clients, for our team and for our world at large. Our offices around the U.S. are open and while most of our people work in a hybrid setting, we are a distributed workforce with a number of Knowners working remotely.

BUT ENOUGH ABOUT US, LET'S TALK ABOUT YOU

Known is looking for a Coordinator who will be responsible for providing administrative assistance and cross-departmental coordination, supporting two (2) busy Creative Executives who oversee premium advertising and marketing campaigns in our New York office (within the Studios practice.) 

WHAT YOU’LL DO

• Comprehensive scheduling of internal and external meetings with high level creative staff and premium clients
• Manage and monitor the day-to-day calendars while keeping those you support on task and on time
• Help both Creative Execs prioritize their time based on shifting client needs, daily presentation deadlines and the need for both to attend live-action shoots.
• Coordinate travel arrangements, company and client events
• Communicate and collaborate with other coordinators, executive assistants and employees across practices
• Communicate and collaborate with producers and leads across practices
• Manage monthly finances
• Create and maintain confidential company and client information/materials (Google Docs, Google Sheets and Concur)
• Prepare materials and set-up for internal and external meetings
• Coordinate and take minutes/notes during meetings
• Maintain recurring meeting agendas
• With input from Producers & Project Managers, create and manage Slack channels and master Monday boards 
• Manage ingestion process of client-provided asset and tool kits
• With input from Producers, maintain creative review schedule for Executive Team
• Completion of weekly internal newsletter for Entertainment Marketing team
• Coordination with Communications team regarding new work and press releases
• Work in lockstep with Producers to ensure SVP’s time is best utilized and that she is present in most crucial meetings and aware of any meetings that may need to be scheduled
• Run daily creative review and make sure SVP is aware of all creative that comes through after hours
• Coordination of client and team gifts
• Coordinate with production teams for any on set-shoots
• Ad hoc responsibilities and potentially special projects

WHAT YOU HAVE DONE/WHO YOU ARE

• 1-2+ years experience as an Executive Assistant, Coordinator or Office Manager, ideally within a creative or media agency environment
• Strong project management skills
• Highly detail oriented
• Able to assess various requests and prioritize
• Strong multitasking ability, even when under pressure
• Able to problem-solve at the highest level
• Able to work well under pressure and in a fast-paced environment
• Mature and comfortable dealing with confidential information
• Highly functioning multitasker
• Excellent communication skills (PPT, Design, Excel, verbal and written) as well as strong interpersonal skills with the ability to build and foster relationships
• Comfortable maintaining flexible work hours

SOME OF OUR PERKS

• Unlimited paid time off
• 401k with company matching and no vesting period
• Annual bonuses
• Vacation bonus
• Generous medical plan
• Paid parental leave
• Charity perk
• Company-wide events and retreats

ONE LAST THING TO ASK YOURSELF

All this might sound great, but you’re probably still wondering, “Would I be a good fit for Known?” or “Would Known be a good fit for me?” Our culture is propped up by four values that we aspire to every day: We are one team. We see the good. We never stop learning. There’s always a better way. At Known we are setting out to build something more than just a company. We are building a legacy filled with exceptionally talented people with a kaleidoscope of backgrounds, experiences, and origin stories who feel encouraged and empowered to bring their whole selves to work, and to partner with us in molding and shaping our culture through our values.

#LI-KD1