Coordinator, Global Events

Department: Global Events

The Coordinator, Global Events reports to the Senior Director, Global Events on domestic hotel and hospitality related projects, meeting planning and other events related responsibilities for Major League Baseball with a focus on Minor League Baseball events and meetings, including but not limited to:

• MiLB Umpire Meetings
• PDL Owners Meetings
• MLB All-Star Game
• Triple-A Championship
• MiLB Business Summit
• Winter Meetings
• Other internal Business Meeting Support, including the World Baseball Classic, MLB jewel events and meetings

Responsibilities 

• Create hotel RFPs, track proposals and draft hotel agreements
• Assist in building and managing event registration websites
• Maintain hotel room blocks, assignments, submit rooming lists, change reports and review no-show reports
• Post-event final pick up reporting and invoice reconciliation
• Assist Senior Director with budget tracking
• Complete and submit hotel direct bill applications and/or credit authorization forms
• Assist in planning details including, but not limited to, set-up and logistics of all offices and/or function space, food and beverage, audio visual, signage, hospitality events and vendor coordination at MLB All-Star Game, MiLB Business Summit and other business or baseball meetings throughout the year
• Assist in ballpark operational planning at Triple-A Championship and other games, such as, Field of Dreams
• Collaborate on the MiLB Business Summit event agenda and incorporate in creative activations and interactive experiences for attendees.
• Track and communicate credential needs for various events
• Work cross-functionally with various internal departments on event related specifics
• Prepare purchase orders, maintain all purchasing records, track orders and ship to event sites
• General support for Events Department
• Ability to travel domestic and international up to 50% and work flexible hours
• Ability to lift and move heavy boxes

 Qualifications & Skills

• 1-2 years’ experience working in a professional sports and/or special events environment including a large volume of event logistics
• Bachelor’s degree or equivalent experience (Advanced degree or certification(s) is a plus)
• An understanding and appreciation of the history and culture of baseball is strongly preferred
• Microsoft Excel and PowerPoint Skills
• Experience with event registration sites such as Meeting Evolution, Cvent or Eventbrite is preferred. 
• Fluency or strong understanding of Spanish and other languages is a plus
• Strong organizational and project management skills, with the ability to manage multiple priorities in a cross-functional environment.
• Ability to work in high stress and fast paced environments with strong problem solving and decision-making skills
• Excellent verbal and written communication skills, with the ability to deliver engaging presentations
• Key collaborative contributor

Salary Range: $67,000- $70,000 (Base Salary) + Bonus

As a candidate for this position, your salary and related aspects of compensation will be contingent upon your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision. In addition to your salary, MLB believes in providing a competitive compensation and benefits package for its employees. 

Top MLB Perks & Benefits

• Competitive Benefits Package
• Company 401K Contribution
• Paid Time Off and Holidays
• Paid Parental Leave
• Access to Free Tickets to Baseball Games & MLB.TV
• Discounts at MLB Store | MLBShop.com
• Employee Assistance Programs (EAP)
• Onsite/Online Training & Development Programs
• Tuition Reimbursement
• Disability Benefits (short term and long term)
• Life and Accidental Death Insurance
• Pet Insurance