Coordinator, People

We’re seeking a Human Resources Coordinator to be based in our New York office

This role places you as a key point of contact to our employee population, and in support of all functions of the HR team. As an HR Coordinator you will utilize your strong client facing skills to assist employees through payroll, benefits, LOA, and other people related questions and processes across the full employee lifecycle. You’ll also participate in the ideation and development of employee programs that align with our culture and values.

Main Responsibilities

Onboarding:

• Support the overall coordination of bringing a new employee onboard
• Organize and lead new hire orientation; Prepare orientation materials as needed
• Liaise with payroll, finance, IT, to set up new employees in the system in time for start dates 
• Manage, schedule and track compliance on key new hire check-ins to support inclusion and engagement of new hires
• Work with the HR team to bring new ideas to the onboarding process that continue to improve the employee experience from Day 1 at Weber Shandwick

Culture & Employee Engagement:

• Ideate, participate and support agency community building programs (i.e. diversity and inclusion, wellness, knowledge sharing opportunities, etc.); own and drive aspects of key programs as assigned
• Work with the HR team to coordinate the Summer internship and Coop programs

Employee Relations and Performance Management:

• Develop a thorough knowledge of our policies and employee programs to expertly support our employees on these matters
• Troubleshoot employee questions and handle with a client service mindset
• Support the HR teams and the agency leaders with the performance management process
• Coordinate the off-boarding process scheduling exit interviews, providing benefits info, processing paperwork

Operational support:

• Review and document employee status changes in systems (new hires, transfers, terminations, etc.)
• Maintain accurate data and pull reports from various HR systems
• Assist in ensuring compliance with federal and state employment laws
• Help to optimize our current process by proactively suggesting new ways to streamline and become more efficient in how we manage our operational systems

About you:

• Excited about working in a creative environment with an ability to manage multiple projects and work across teams
• Thrive on creating process and organization
• Curious about our business
• Growth mindset

Skills/Experience:

• Broad knowledge of general HR concepts, practices, and procedures either through internships, work experience or academic experience
• Proficient in Excel and all MS tools and platforms Excel and able to learn new technology and software platforms quickly

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

• Medical
• Dental
• Vision
• 401k (with employer match)
• Tuition Reimbursement
• Juice Money - $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
• MyDays – Flexible holiday schedules
• Short-Term Disability
• Paid Employee Family Leave
• Family Building Benefit

NYC Salary range: $45,000 - $50,000

Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

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