Coordinator, Promotion

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

UMG Nashville consists of Capitol Records Nashville, EMI Records Nashville, MCA Nashville and Mercury Nashville. Together their roster of artists reads like a who's who of Music Row stars, including Alan Jackson, Chris Stapleton, Darius Rucker, Dierks Bentley, George Strait, Eric Church, Kacey Musgraves, Little Big Town, Luke Bryan, Sam Hunt, Shania Twain and Vince Gill.

How we LEAD:

UMG Nashville is looking for a Coordinator, Promotion to provide assistance and support to the team and VP of Promotion.

How you'll CREATE:

Promotional & Marketing Support

• Build promotional and marketing reports, invites, and one-sheets as needed. Proficiency with Microsoft Word and Microsoft Excel is mandatory.
• Generate & distribute weekly radio tracking from Mediabase & Billboard.
• Build e-blasts for single launches & album releases.
• Maintain artist assets for the imprint's roster (images, WAV & MP3 files, biographies, schedules, etc.)
• Support VP & regional team while they are traveling with time-sensitive travel changes, asset requests, and compliance questions.
• Collaborate with other radio promotion coordinators on budgeting, travel, and event planning for showcases, summits, seminars, etc.
• Maintain a weekly "add and conversion" list detailing any reported changes in airplay on current singles.
• Ability to edit and manipulate audio files.
• Facilitate all communication and fulfillment with contest winners, i.e. booking travel, shipping prizes, ticketing & box office information, etc.

Administrative Support

• Ability to prioritize effectively and meet deadlines within a fast-past environment.
• Coordinate meetings, calendars, and schedules with radio personnel, finance, artist managers, etc.
• Process department invoices and related expenses as the main liaison with accounts payable.
• Interface with vendors on registration and invoice submission.
• Coordinate and book travel for radio personnel, artists, and team members.
• Compile and process expenses for the imprint SVP/VP.
• Build marketing budgets with the imprint SVP/VP.

Compliance Support

• Serve as the imprint's primary correspondent with the UMG corporate compliance officer.
• Compile all compliance documentation every calendar year and send to compliance officer for review.
• Interface with compliance officer on all travel and payment approvals where needed.
• Maintain a radio personnel ticket tracking grid for each calendar year.
• Review upcoming events, travel, and promotions for any missing compliance documentation or correspondence.

Bring your VIBE:

• Team first mentality
• Extreme attention to detail
• Proactive, organized and problem solution oriented.
• Working knowledge of Microsoft Outlook, Word and Excel
• Ability to manage multiple tasks while producing excellent results.
• Excellent communication skills both verbal and written.
• Ability to maintain discretion and confidentiality.

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
  • 100% coverage for out-patient mental health services
  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
  • A lifetime fertility support allowance of $30,000 to plan participants
  • Student Loan Repayment Assistance and Tuition Reimbursement
  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:
  • Flexible Paid Time Off (PTO) for exempt employees
  • 3-weeks PTO for non-exempt employees
  • 2-weeks paid Winter Break
  • 10 Company Holidays (including Juneteenth and Wellbeing Day)
  • Summer Fridays (between Memorial Day and Labor Day)
  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

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Job Category:

Public Relations, Communications, Publicity & Artist Relations