Coordinator, Regional Events & Meetings

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Coordinator, Regional Events & Meetings in India.

This role sits at the center of a global events operation, ensuring seamless execution of large-scale regional and international meetings. You will manage end-to-end event registration processes, supporting members, speakers, and sponsors while maintaining high service standards. The position blends coordination, administration, and customer engagement in a fast-paced, cross-cultural environment. You will play a key role in ensuring accurate data management, smooth communication flows, and flawless onsite and virtual event experiences. Working closely with event leaders and cross-functional teams, you will help bring complex global events to life. This is a highly collaborative role where precision, organization, and service excellence directly shape participant experience.

• Lead and manage end-to-end registration processes for global and regional events, ensuring accuracy of attendee data, fees, confirmations, cancellations, and waivers.
• Maintain CRM systems and event databases, generate reports, manage waitlists, process payments, and support reconciliation activities.
• Serve as the primary point of contact for member and participant inquiries, delivering timely, high-quality customer support via email and phone.
• Coordinate event logistics including badge creation, hotel rooming lists, shipping materials, vendor coordination, and onsite registration support.
• Support event communications such as registration launches, email updates, website content, and onsite program materials.
• Assist event leadership teams with documentation, process updates, reporting, and continuous improvement of event operations.

Requirements

• Bachelor’s degree with 2+ years of experience in administration, events coordination, association management, or similar roles.
• Strong proficiency in Microsoft Excel and Microsoft Office tools, with experience handling data, reporting, and event documentation.
• Excellent organizational and multitasking skills with strong attention to detail in high-volume, deadline-driven environments.
• Strong customer service mindset with the ability to communicate clearly and professionally across global stakeholders.
• Ability to work collaboratively in cross-functional teams and demonstrate strong problem-solving and judgment skills.
• Experience with event tools, CRM systems, or platforms such as Monday.com or Canva is a plus.
• Willingness to travel domestically and internationally up to 15% and work across multiple time zones when required.

Benefits

• Competitive monthly compensation ranging from 13,875–18,100 CNY (gross).
• Global, multicultural work environment with exposure to international events and stakeholders.
• Flexible working environment depending on role and location requirements.
• Professional development and learning opportunities within a global events organization.
• Travel opportunities for onsite event support and coordination.
• Supportive and collaborative team culture focused on continuous improvement.