Coordinator, Talent Acquisition

About Us: 

ProShares now offers one of the largest lineups of ETFs, with more than $70 billion in assets. The company is the leader in strategies such as dividend growth, interest rate hedged bond and geared (leveraged and inverse) ETF investing. ProShares continues to innovate with products that provide strategic and tactical opportunities for investors to manage risk and enhance returns.

Position Summary:

The Coordinator, Talent Acquisition position will provide administrative support for Talent Acquisition and Staffing.

Essential Job Functions[1]:

1. In support of Recruiting:

• Update candidate database and reporting within Applicant Tracking system and manually:
• Maintain weekly candidate status report.
• Update & maintain offer letter templates in HR library.
• Administration of background checks.

2. New Hire Process:

• Build and email offer packages.
• New hire Announcement.
• Order new hire welcome basket.
• Build and schedule orientations to include individual and department meetings and updating master schedule.

3. Maintain job descriptions for all existing positions.

4. Assessment coordination & administration.

5. Interview scheduling and follow-up:

• Coordinate candidate interview schedules.
• Coordinate / administer candidate travel.
• Write and send follow-up correspondence.
• Coordinate travel.

6. Provide administrative support for internship program:

• Contact local universities we are currently involved with and obtain requirements for unpaid HR Support internships.
• Setting up templates and reporting required for unpaid HR internships.

7. Invoice processing:

• Candidate expenses.
• Candidate testing invoices.
• Advertising and job board invoices.

8. In support of the broader HR team:

• Provide support with invoices and expense management
• Help maintain employee files and provide support in documentation of HR practices and employee transactions
• Provide ad hoc reporting and data-base support
• Provide administrative support for other HR programs to include; open enrollment, performance management and employee relations

9. Other duties and responsibilities as assigned

Education and Experience:

• Bachelors degree
• Experience in an office setting, preferably in HR capacity
• Previous experience with an ATS or HRIS desired but not required
• Prior experience with Microsoft Teams (or other platforms such Zoom, Google Meet, WebEx)
• Membership in local or school based SHRM chapter preferred or APHR

Knowledge, Skills and Abilities:

• Strong desire to grow HR skill set
• Attention to detail.
• Excellent Microsoft office and Outlook skills to include strong understanding of PowerPoint, Excel, Word (Visio is a plus).
• Organizational skills.
• Strong written and verbal communications skills.
• Strong customer service orientation required

[[1] These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties and skills required of this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.