Corporate Event Coordinator

Radiant Digital delivers technology consulting and business solutions for commercial and government clients. 

Our flexible delivery model allows us to provide end-to-end solution delivery, single project execution, and, or strategic resources. 

CMMI Maturity Level III and ISO 9001 – 2015 certified.

Radiant Digital is a fast-growing technology consulting company that provides commercial and public sector clients with information technology services and solutions. We have offices around the globe. We are looking for an energetic and innovative Corporate Event Coordinator.

As an event coordinator, you will use your event planning skills to coordinate logistical aspects of virtual, hybrid, and in-person corporate events from start to finish. You will partner with vendors, engage and confirm speakers, lead communication updates, coordinate materials, and manage registrations and on-site logistics.

Responsibilities:

· Work directly and collaboratively in planning and executing events ranging in size from small intimate dinners to large-scale events and conferences

· Negotiate and secure third-party vendors contracts including but not limited to: facilities, catering, temporary staff services, AV, and other vendors

· Conduct venue search and negotiate contracts

· Assist in budget and financial tracking for events and supervise database management

· Develop and manage internal and event schedules and timelines

· Conduct vendor searches and help negotiate vendor contracts

· Onsite event setup and overseeing event logistics and vendor communication

· Update working documents in real-time and distribute to appropriate sponsors, vendors, and clients

· Maintain daily communication with management staff on event updates

· Develop and adhere to project deadlines

· Accept other duties as assigned

Qualifications:

· Bachelor's degree or 2+ years of experience with corporate meeting and event planning in lieu of degree

· Demonstrated expertise in project, events, and exhibit management, including a combination of small, medium, and large-scale events, including pre-event planning, on-site event management, vendor management & negotiations, post-event reporting, and budget management

· Ability to drive projects from inception to completion

· Strong communication skills, self-motivated and critical thinker

· Proven experience working within a demanding, fast-paced environment

· Highly organized, flexible, extremely detailed, and able to prioritize and manage multiple projects

· Maintain a professional appearance and attitude, even when under pressure

· Ability to work extended hours to meet the requirements of the position.

Who we want:

Meticulous planners. Corporate event planning is so much more than hosting an event. It takes weeks and months of investment in perfection. Always focused on the end goal, you enjoy the overall process and every detailed piece of creating an amazing event.

Exceptional communicators. You understand the importance of everyone being on the same page. Whether that means briefing external speakers or aligning multiple vendors to a coordinated time schedule, you thrive on being in the middle of the action and ensuring that everyone around you is clear on the objectives at hand.

Perfectionists. Obsessed with details? We are too. Budgets, agendas, participant lists, food, and beverage, timelines — the list goes on and on. You will engage with third party vendors to execute valued events for Radiant and for participants.

Orchestrators. We want someone who can prioritize the urgency of multiple requests and work streams to meet deadlines with outstanding quality — while delicately balancing the input of multiple stakeholders and pushing back when necessary.

Brand ambassadors. At Radiant, our events represent our exceptional brand. Your job is to engage employees, clients, prospects, and attendees by creating memorable — and magical — moments that leave a lasting impression on every person who attends.