Council Coordinator

Position: Council Coordinator

Location: Remote

Contractor Qualifications and Experience:

The selected Contractor must possess the following qualifications and experience:

• A bachelor's degree from an accredited college or university.
• Must have at least one year of experience coordinating a board or council.
• Must have at least one year of experience in writing board or council agendas, meeting minutes, and reports for stakeholders.
• Must have at least one year of experience conducting fact-finding desk research.

Contractor Responsibilities:

Service Tasks: Contractor will perform the following tasks in the time and manner specified:

1. Ongoing: Serve as the point of contact between council members and the Department.
2. Ongoing: Identify meeting date and time options for council meetings and schedule meetings.
3. Ongoing: Create the required meeting materials no later than two weeks prior to each meeting. Upon approval, share meeting materials with council members.
4. Ongoing: Facilitate council meetings.
5. Ongoing: Within 10 business days following the prior council meeting, create meeting minutes and send out a follow-up email to council members with action items for the council members to complete prior to the next council meeting.
6. Ongoing: Maintain accurate records of correspondence, meeting attendees, meeting minutes, and related council activities.
7. Monthly: Update and maintain the council’s webpage.
8. Ongoing: Prepare Rare Disease Advisory Council Annual Report and submit to the Department at least 90 days prior to the July 1 deadline of each year.
9. Ongoing: Complete desk research in support of council operations.
10. Ongoing: Perform other tasks to support the work of the councils as needed and/or requested.