Department Assistant

Job Description

Trailer Park Group (TPG) is a full-service agency specializing in content creation and entertainment marketing. By combining a storytelling expertise with large-scale production resources, Trailer Park is uniquely positioned to make, market, and distribute content for its diverse client portfolio of major brands and top entertainment studios. With content creation at the center, we support our clients with strategy, creative and the latest in digital services.

Mirada, a division of Trailer Park Group, is our cutting-edge content studio that infects storytelling with world-class design, compelling production and state-of-the-art technology to create innovative experiences, commercials, and digital content for any screen, space and place. With over twenty years of experience, relationships and honored work, Mirada excels at continuing to innovate, disrupt and challenge itself to deliver unique, world class content for every client partner. Mirada’s creative thinkers and problem solvers have partnered with Fortune 500 brands around the world.

GENERAL SUMMARY:

We are looking for an exceptional Department Assistant to join our growing Mirada team. Our ideal candidate is fast paced, organized and professional that can efficiently manage the day-to-day administrative functions. This role will interface with a variety of creative clients and high-level executives both internally and externally. 
Please note, this is a HYBRID opportunity, so you must live within commutable distance to Hollywood, California, please.  

WHAT YOU WILL DO:

• Coordinate and manage calendars for executive leadership (including meeting setup, navigating conflicting appointments, and regular schedule reminders).
• Provide support for office-wide calendars, create and distribute daily schedules, and lead the daily Stand Up Meeting to discuss and coordinate tasks for the day.
• Provide comprehensive support across a variety of administrative tasks, including managing correspondence, making travel arrangements, assisting with expense reports, etc.
• Act as a point of contact for freelance production teams, liaising with HR and Facilities to notify of incoming freelancers. Prepare a productive workspace for each freelancer and ensure they understand office flow and logistics, including parking, access and Wi-Fi details.
• Coordinate physical requirements for larger in-office meetings with staff and freelancers, such as Client Presentations, Production Meetings and Wardrobe Fittings.
• Support leadership with tracking sales leads by entering detailed information into the company’s CRM, logging updates as new information is obtained, and sending reminders of client follow-ups.
• Source, purchase and prepare client gifts and Mirada swag. This will include suggesting creative gift ideas, ensuring timely delivery, and working within a predetermined budget.
• Manage social media and website news content. Collaborate with creatives and leadership to strategize, create, schedule, and publish engaging social media content, ensuring timely approvals and consistent updates.
• Maintain the physical office space, ensuring tidiness, organization, and a professional appearance for client visits. This will also include proper organizing and inventory of the company’s storage rooms.
• Support leadership and project leads with resourcing, holding and onboarding key crew across a variety of projects.
• Work within department to support current/active projects.
• Occasionally perform production-related and office-support runs. This can also include acting as a Production Assistant on set during live action productions.
• Lead in organizing, planning, and executing a variety of company outings and events for the staff.
• Ensure completion of all action items through detailed tracking and follow up.
• Serve as a liaison to senior management, employees, and external clients.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

ABOUT YOU:

• Self-motivated and proactive 
• Ability to communicate clearly both verbally and in writing
• Strong attention to detail
• Must be well-organized and handle multiple projects at once
• Willingness to be flexible with hours/occasional weekend work 
• Must be able to handle pressure well in a fast-paced environment.
• Strong Project Management skills. 
• Works collaboratively and proactively as a problem-solver. 
• Ability to interact effectively with all levels of staff, including high profile executives 

WORKING AT TRAILER PARK GROUP:

We believe that great work is only possible with great people. We want to find people who believe in our mission, vision and values and feel inspired to grow while they’re here. 
OUR PEOPLE AND CULTURE:

We strive to create an inclusive culture that empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and bring more creativity and innovation to everything we do. We want Trailer Park Group to be one of the most rewarding places you will ever work. 

WHAT WE OFFER:

Robust benefits program, Unlimited PTO, 401k with company match, and lots of other perks!
PROFESSIONAL DEVELOPMENT:

From entry-level employees to senior leaders, we believe there’s always room to learn. We offer a best-in-class editor training program and opportunities to build new skills, develop as managers and leaders and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our staff have a variety of opportunities to continue to grow throughout their career.
At Trailer Park Group (Trailer Park, Art Machine, Mirada Studios, Mutiny, MXW, White Turtle Studios, Dark Burn Creative, TPG Studios) we want to improve the state of our world. Each of us has a responsibility to drive equality and inclusion in our communities and workplace. We are committed to hiring and retaining a diverse workforce. We view everyone as an individual, and we understand that inclusion is more than just diversity – it’s about belonging. We celebrate the fact that everyone is unique, and that’s what makes us so good at what we do. We pride ourselves on being a company that embraces difference and truly represents the global clients we work with.

We can't wait to learn more about you.  Apply today!
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