Development Associate

POSITION SUMMARY:

As a member of the dynamic Foundation Relations and Government Grants team, the Development Associate supports Boston Medical Center's Foundation Relations and Government Grants team in all aspects of foundation, state and federal proposal development, from project conception to management, submission and reporting, for programs, education, research and other initiatives that further the mission of Boston Medical Center.

Position:Development Associate

Department:Foundation & Government Grants

Schedule:Full Time

Reports to:Grants Manager

ESSENTIAL RESPONSIBILITIES / DUTIES:

Assist the Senior Director, Grants Officers and other colleagues in the preparation of foundation, state and federal grant applications, including drafting components of proposals such as collateral materials (e.g., letters of support, facilities descriptions, budget justifications) and ensuring compliance with award requirements and institutional guidelines.

Under the direction of the Senior Director, Grants Officers and other colleagues, work with various hospital departments and other stakeholders to obtain materials and information necessary to prepare applications and reports (e.g., job descriptions, salaries, project descriptions, subcontracts, and detailed budgets).

Maintain portfolio of funders, principal investigators, and BMC programs, and foster prospects through regular prospecting, communication and stewardship. Project manage portfolio grants from conception through proposal development to submission.

Edit and proofread proposals and supporting documents prior to submission.

Draft foundation correspondence with funders (e.g., acknowledgement letters, reports).

Review budgets for consistency. Enter budgets and other proposal components into InfoEd database, ASSIST and other grants submission portals.

Research, identify and digest potential funding sources (foundation, corporate and government) for new and ongoing programs, education, research and other initiatives.

Assist with proposal tracking including upcoming grants deadlines and pipeline drafting and submission.

Participate in annual planning process and quality improvement initiatives.

Research recognition award prospects, interview nominees, draft and submit nominations. Track recognition deadlines and status in NXT.

Train new assistants and associates. Develop and document new processes for optimizing workflow. Maintain resource library.

Perform other duties as assigned.

EDUCATION:

Bachelor's Degree

Master's Degree or equivalent preferred

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

None

EXPERIENCE:

Two to three years of related work experience with at least two years of persuasive writing, editing and proofreading experience.

KNOWLEDGE AND SKILLS:

Desire to work in a service-oriented environment.

Strong writing, editing and communications skills.

Strong interpersonal communication skills and professional demeanor.

Facility with Microsoft Office, Word, Excel and PowerPoint. Experience with donor databases, grants portals and drafting budgets a plus.

Proven track record in attention to detail and quality control.

Ability to manage multiple tasks simultaneously in a deadline-driven environment.

Ability to problem solve and work both independently and as a team player.

Must be able to handle sensitive and confidential matters professionally.

SPECIAL WORKING CONDITIONS (RESPONSIBLE FOR ON-CALL, 24 HR. COVERAGE, ETC.):

Will be required to work occasional evenings and weekends in relation to support for events organized by the BMC Office of Development (e.g., the BMC Gala) or to attend a donor-related function.