Director of Finance Operations

THE COMPANY:

Juul Labs’ mission is to impact the lives of the world’s one billion adult smokers by eliminating combustible cigarettes. We have the opportunity to address one of the world’s most intractable challenges through a commitment to exceptional quality, research, design, and innovation. Backed by leading technology investors, we are committed to the same excellence when it comes to hiring great talent.

We are a diverse team that is united by this common purpose and we are hiring the world’s best engineers, scientists, designers, product managers, operations experts, and customer service and business professionals. If the opportunity to build your career at one of the fastest growing companies is compelling, read on for more details.

ROLE AND RESPONSIBILITIES:

JUUL Labs is seeking a Director, Finance Operations business with a preference in Dallas area.  As part of the Finance Operations team, you will drive the implementation of controls for Accounts Payable, Payroll and financial services external providers program.  This individual will direct day-to-day operations, projects, training/knowledge management and change/performance management.  Work output will be featured at the highest levels of the company, with real opportunity to optimize business performance.

The ideal candidate has 12+ years of relevant finance, accounts payable and payroll experience with at least 8 years spent in an operational capacity in CPG, tech or medical device.  Operations include:

Accounting & Finance: Ensures that the accounting is in accordance with GAAP, non-profit accounting principles and standards; ensures staff follow established procedures; and coordinates updates with Controllership in relation to accounting and policy manuals as needed; ensures completeness and accuracy of all financial records and transactions processes by the team; keeps current on new accounting principles to ensure timely compliance and implementation.

Accounts Payable:  responsible for managing the day-to-day operations of accounts payable team. This includes managing vendor and internal department communication. This person will help us transform and improve our Account Payables practices and ensure that disbursements are timely and in accordance with Company Policy; ensures that any internal and vendor escalations are dealt with in a timely manner; Monthly closing of financial records and posting of month-end record. Manages invoice automation and third-party vendors; Prepares and distribute weekly Accounts Payable Aging Report to management; Owns the 1099 process; Verifies invoices to comply with Company policy and procedures. Ensures accurate itemization and coding of invoices, credit memos or check requests; Resolves invoice on hold exceptions, with vendors and internal customers; Lastly assists with financial and tax audits. 

Internal financial control: Maintains appropriate financial and operational controls; if lacking, institutes controls, according to audit findings and overall best practices, including timely policy updates, establishing review procedures and implementing periodic reporting on control/risk assessment matters

Payroll: responsible for completing accurate allocations and accrual calculations and resolving payroll liability issues include supervising and developing payroll staff training maintaining accurate process documentation and overseeing the escheatment process.  Ensures compliance with payroll laws and regulations at the state federal and international level; Develop short- and long-term strategies to achieve continuous improvement and efficiencies in payroll; Coordinate technical system integration across all related Payroll ERP domains to ensure success and integrity of the overall design. You will work cross functionally with HRIS on all system testing and sign off on successful mitigation of any risks. Ensure year end processes are executed. 

Travel and Expense: Ensure appropriate accounting transactions are completed for month end and on- going in coordination with the Travel and Expense Manager.  Support corporate credit card program in coordination with the travel manager. 

General: Ability to organize multi-task prioritize work under time constraints to meet critical deadlines supervise and train staff; High attention to detail with problem-solving and decision-making skills; Demonstrates excellent communication and presentation skills both verbal and written with all levels.  Must have experience managing business process offices for service-related functions. 

PERSONAL AND PROFESSIONAL QUALIFICATIONS:

• 12+ years of experience in finance or accounting 
• 8+ years of operational experience in accounts payable and payroll function in CPG, tech, or medical device including managing external service providers
• High level of comfort implementing process and controls 
• Expertise level technical understanding of financial applications including Payroll, Procurement, and Accounts Payable
• High degree of organization and efficiency
• Outstanding communication skills – written and verbal
• Highest ethical standards, integrity and credibility

EDUCATION:

• Finance/accounting certifications such as MBA, CPA, CMA are a plus
• Bachelor’s degree in business, finance, economics, accounting or a related discipline

JUUL LABS PERKS & BENEFITS:

• A place to grow your career. We’ll help you set big goals - and exceed them
• People. Work with talented, committed and supportive teammates
• Equity and performance bonuses. Every employee is a stakeholder in our success
• Boundless snacks and drinks
• Cell phone subsidy, commuter benefits and discounts on JUUL products
• Excellent medical, dental and vision benefits