Document Control Coordinator

Company Description

Hitachi Zosen Inova (HZI) is a global market leader in energy from waste (EfW) and renewable gas. HZI acts as an engineering, procurement and construction contractor and project developer, delivering complete turnkey plants and system solutions for thermal and biological EfW recovery. HZI’s Service Group combines its own research and development with comprehensive manufacturing and erection capabilities to support our clients throughout the entire life cycle of their plant.

Job Description

• Serve as a point-of-contact for engineering document storage, reference, and management
• Collaborate with project managers and engineers and HZI customers to provide and manage the information needed for development and execution of proposals and projects
• Assist in the development and implementation of standard operating procedures for processing and storing documents
• Manage drawing requests and drawing number assignments
• Provide training and support to HZI internal and external key stakeholders on the use of the HZI’s drawing management system
• Promote the execution of proposals and projects per HZI work processes, standards, and best practices
• Develop, manage, and support document control projects that improve both legacy and new HZI document control systems
• Ensure that the HZI NAM proposals and projects are compliant with company guidelines for records and information management
• Perform minor drawing modifications and updates as needed using CAD
• Coach and lead others in the proper use of HZI document management practices
• Ability to create, manage, and improve multiple workflow streams on multiple project document management and distribution platforms.
• Ability to assess, maintain and, if required, improve efficiency of HZI document control system
• Ability and willingness to learn and teach uniform document control, archiving, security and storage best practices to a wide range of stake holders
• Effective communication skills: both verbally and in writing with superiors, colleagues, and individuals inside and outside the company ·
• Effective analytical and problem-solving skills with the ability to formulate and communicate sound recommendations
• A can-do attitude toward issue resolution and quality of process.
• Demonstrates integrity, strong initiative, as well as a focus on safety, execution excellence and overall quality performance continuously
• Strong customer focus and professional attitude internal and external.

Qualifications

• Effective computer skills; Microsoft Office 365 software and discipline specific software applications (Ex, Adobe Acrobat Pro)
• A minimum of one (1) year of experience with PIRS document management system
• A minimum of one (1) year of project document control experience
• Experience managing document transmittals
• Experience with drawing naming conventions and red-lining processes
• Experience interacting with internal and external customers, utilizing verbal and written communication
• Preferred - Associate degree in drafting & design from an accredited institution or advanced technical school training in drafting
• Preferred - A minimum of one (1) year of experience with 3D modeling software, either Plant 3D (P3D), SolidWorks, and/or Autodesk

Additional Information

We Offer:

• Responsible challenge with diversified field of activity
• Team-oriented working atmosphere in an international Company
• Personal development opportunities through own Inova Academy
• Opportunity to gain an insight into various technical disciplines
• Excellent employment conditions
• Attractive working place (central, good transport links)
• Modern infrastructure

Physical Demands:

• Frequently required to talk or hear, sit, use hands to finger, handle or feel, reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.

Working Conditions:

• Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. The noise level in the work environment is usually moderate.

Statement regarding individuals with disabilities:

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate the physical and mental limitations of an employee or an applicant. However, no accommodations will be made which may pose serious health safety or environmental risks to the employee or others or which impose undue hardships on the organization.

Statement regarding Equal Employment Opportunity

Equal Opportunity Employer, all applicants will be considered for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation or status with regard to public assistance.

Note: This job description is not intended to fully and completely describe all duties of the position. Other duties not specifically described herein may be required from time-to-time or as required.

For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.