Document Controller

Company Description

Assystem is an international company with one mission: accelerate the energy transition around the world.

Finding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers combine their historical engineering expertise and project management with digital technologies.

In our 12 countries (Europe, Middle East, Asia) of operation, we are working on the production and distribution of low-carbon electricity, through the development of nuclear and renewable energies. We are also supporting the modernisation and development of energy grids, managing the setup and siting for new transmission and distribution networks, and using hydrogen to decarbonise the transport and industry sectors.

Job Description

ROLE PURPOS: 

To maintain the Project documents in the share folders. and to make sure that timely and correct information are sent as required and necessary for each project and to those who need it within an organization.

KEY RESPONSIBILITIES & ACCOUNTABILITIES: 

• Establish and maintain project filing structure as per the document control procedure, ensuring the traceability of documents.
• Create the folder structure in the server and keep a copy of all project documents folder wise ensuring the traceability (as per company guidelines/procedures) and distribute to the team as per the distribution matrix/distribution marked by the project management.
• Receive submittals, including material submittals, shop drawings, prequalification documents and document submittals from subcontractors, distribute among the team as per the distribution matrix and submit to consultant based on the internal review results.
• Receive/collect the commented/approved documents from the consultant, assess the document type and distribute to the team as per the distribution matrix marked by the project management.
• Transmit the approved/commented submittals to the subcontractor, as per the management’s direction.
• Maintain the registers and logs of all submittals and documents in and out of the project including incoming and outgoing correspondences and other necessary documents.
• Provide the status of submittals, correspondence, or other documents as per the management requirement.
• Upload, update and send documents using Oracle, Viewpoint Portal, EDMS (Electronic Document Management System) and Aconex.
• Prepare documents (i.e. Subcontractor Agreement, Labor Supply Agreement, Letter of Award, Variation Orders, Extension of Time Claim, Tax Invoice and Contract Amendments) as per Commercial Team (Quantity Surveyors) advice and instructions.
• Liaise with Commercial Team and Subcontractors/Suppliers for the approval of the Contract Documents.

Qualifications

Qualifications:

College Graduate or Certification in Document Management System

Affiliations:

Oracle, Viewpoint Portal, EDMS

Years of Experience/ Sector

3-10 years of experience in Document Control in Construction Industry.

Job-Specific Skills: (Example- Analytical skills, Auto CAD, STAAD.Pro software skills etc.)

Aconex, Electronic Document Management System, ProjectWise, Dynamic, JavaScript, SQL (Oracle 10g).

Additional Information

 **Security clearance**

This role requires the successful candidate to hold a minimum of a Security Check (SC) clearance without any caveats to that clearance.
Due to the nature of work this role will be delivering and for the protection of certain assets, the successful candidate has to be a UK national or in MoD approved cases a Dual National from a non-ITAR country.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.