Document Controller (m/w/d)

OUR CULTURE AND VALUES

We are guided by our passion to transform the way we power our world. Achieving our goals requires creativity, diversity of ideas and backgrounds, and building trust to effect change and move with speed.

We are Leading

Fluence currently has thousands of MW of energy storage projects operated or awarded worldwide in addition to the thousands of MW of projects managed by our trading platform—and we are growing every day.

We are Responsible

Fluence is defined by its unwavering commitment to safety, quality, and integrity.

We are Agile

We achieve our goals and meet our customer’s needs by cultivating curiosity, adaptability, and self-reflection in our teams.

We are Fun

We value the diversity in thought and experience of our coworkers and customers. Through honest, forthcoming, and respectful communications we work to ensure that Fluence is an inclusive and welcoming environment for all. 

We are seeking a highly organized and detail-oriented Project Document Controller to join our team. The ideal candidate will be responsible for managing, organizing, and controlling project documents in an efficient and effective manner. The Project Document Controller will play a crucial role in maintaining accurate records, ensuring compliance with relevant regulations, and supporting various departments within the organization.

Your tasks:

1. Document Management:

o Create, manage, and maintain an efficient document control system

o Organize, categorize, and archive documents, ensuring easy retrieval and accessibility

o Review and update existing documents to ensure accuracy and relevance

2. Version Control:

o Maintain version control of all documents to avoid discrepancies and ensure that the most recent versions are being used.

o Track changes and updates to documents and communicate these changes to relevant stakeholders.

3. Compliance and Quality Assurance:

o Ensure that all documents meet regulatory requirements and comply with industry standards.

o Conduct regular audits to verify compliance with document control procedures.

o Collaborate with internal and external stakeholders to address any compliance issues promptly.

4. Document Distribution:

o Coordinate the distribution of documents to appropriate personnel and departments.

o Monitor the timely and secure delivery of documents to ensure they reach the intended recipients.

5. Training and Support:

o Provide training and support to employees on document control processes and procedures.

o Act as a resource for staff, answering queries and providing guidance related to document management.

Your skills:

• Degree in Business Administration, Engineering, Information Management or vocational training

• Proven experience in document control or related roles (project management assistant/project execution)

• Proficiency in document management software, Adobe Acrobat (or a similar software) and Microsoft Office Suite (especially in Excel, Word and SharePoint)

• Strong attention to detail and accuracy in work

• Excellent organizational and multitasking skills

• Knowledge of relevant industry standards and regulations

• Strong communication and interpersonal skills

• Fluent English reading and speaking skills, any further European language is an advantage

Our benefits:

• Attractive pay in line with the metal collective agreement

• 30 days annual vacation

• Hybrid working in Berlin or Erlangen

• Flexible working time

• Company pension plan

• Capital forming payments for Tarif-Employees

• Kindergarten allowance taxfree (100€/kid/month)

• Culture based on values within diverse teams, open and transparent communication with a focus on DE&I

• Personal development (LinkedIn Training, inhouse training, workshops)

• Sabbatical Option

• Home office allowance

• Corporate Benefits

Fluence IS AN EQUAL OPPORTUNITY EMPLOYER and fully subscribes to the principles of Equal Employment Opportunity to ensure that all applicants and employees are considered for hire, promotion, and job status without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, marital or familial status.