Document Manager with German language

Company Description

Our brand Deutsche Telekom IT Solutions Slovakia entered the life of Košice region in 2006 under the name of T-Systems Slovakia and ever since has been inextricably linked with the region when became one of the founding members of Košice IT Valley. We have managed to grow from scratch to the second largest employer in the eastern part of the country with more than 3900 employees. Our goal is to proactively find new ways to improve and continuously transform into the type of company providing innovative information and communication technology services.

Job Description

Purpose

As a Document Manager, you will play a crucial role in ensuring efficient and organized document management for our organization. You will be responsible for overseeing the entire lifecycle of documents, from creation and storage to retrieval and eventual disposal. Your role will contribute to the smooth operation of our business processes by ensuring that information is accurate, accessible, and secure.

WHAT WILL YOU DO?

• Establish and maintain an efficient document control system, including organizing, categorizing, and indexing both physical and electronic documents.
• Collaborate with cross-functional teams to determine document management needs and provide guidance on best practices.
• Monitor document workflows and ensure that all documents are reviewed, approved, and distributed in a timely manner.
• Conduct regular audits to assess document quality, accuracy, and availability, and make recommendations for improvement.
• Train employees on document management procedures and provide ongoing support and guidance.
• Troubleshoot and resolve any issues or discrepancies related to document management systems or processes.
• Capturing forms and certificates in German
• Communicating with the management assistant , e.g. to obtain signatures
• 2nd level support (mainly by e-mail, in some cases also by telephone) for AcM during quotation processing

Qualifications

YOU WILL SUCCEED IF YOU:

• have at least 2 years of experience in Process- Organisation- and Quality Management
• speak English and German – Upper intermediate (B2)
• are advanced in MS Office - Excel, Word, Outlook, Power Point ...
• have strong attention to detail with excellent organizational and time management skills
• have ability to work independently and collaborate effectively with cross-functional teams.
• have communication and presentation skills

Additional Information

Benefits

We believe in balance between work and personal life. An attractive and extensive work-life balance portfolio guarantees lasting motivation for employees and thus a better quality of life, promotes physical and mental well-being and contributes to a positive work environment. All this with the aim of providing more freedom in reconciling work, career growth, private life and individual lifestyle. Therefore we offer to our employees over 25 different benefits to improve their personal and professional life in these areas:

• Financial benefits
• Benefits with focus on learning and development
• Benefits with focus on health and sport
• Benefits with focus on family and work – life balance
• Other benefits

For more information about our benefits click to Benefits

Salary

Final salary is negotiable.

We are offering base salary depending on seniority level and previous experience of candidate. In addition to base salary we provide variable part and other financial benefits. Base salary will not be lower than 1300 € /brutto.

Additional information

* Please be informed that our remote working possibility is only available within Slovakia due to European taxation regulation.