Document Specialist 128
Job Description
- Responsible for development and implementation of a site-wide Document Management solution (including selection and implementation of a Document Management Software solution) that meets ISO 9001 requirementsÂ
- Track and flag documents with recurring obligations, expiration dates, execution requirements and communicate deliverables or time sensitive information to internal employeesÂ
- Conduct regular audits of documents for appropriate retention standardsÂ
- Develop and implement a set of key procedures and specifications governing the document control process, including document control procedure, document numbering specification, correspondence procedure, archiving specification, translation procedure, and other documentation together defining the Document Control framework on the given projectÂ
- Prepare specifications for documents (requirement, control, delivery) for Internal and external design vendor documents, and Project correspondenceÂ
- Comply with the Company Records Management for Controlled and not Controlled documentsÂ
- Execute project archiving and handover to the next project phase / OperationsÂ
- Manage all paper and electronic document flow within the plant, and from/to contractors or vendorsÂ
- Create and maintain document distribution matrixÂ
- Establish and coordinate the use of document âteam working areasâ for uncontrolled documents and informal sharingÂ
- Establish and maintain the Document Control System and Electronic Document Management SystemÂ
- Prepare and issue document reports (Monthly Contractor Master Document Register status/progress/ forecast, Company Document review statistics)Â
- Cross-discipline engineering documents (requirements and use) and discipline approval processes within project teams
Date Posted
09/22/2022
Views
7
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