Documentation Specialist

Tender Phase:

• Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Dept. Head's.

• Profile & upload Drawing files, Manuals, Test Reports, Calculations, etc. required for the Bid-submission from internal and Suppliers into the Database or common drive and various tools like PDL and Binder.

• Proper follow-up with other departments to submit the documents.

• Organize the files in a folder structure in the softcopy Binders.

• Should have experience in contract reading and understand the Customer documentation requirements

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• Check & upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the SubSuppliers

• Upload the documents into the Document Management System (EDMS)

• Maintain the complete Project Documentation Status

• Communicate with Project Manager and Departments for Clarifications and Suggestions

• Proper follow-up with other departments to submit the documents

• Distribute the documents to various departments for Review & Approval

• Send the documents by Transmittal for Customer Review & Approval

• Adding the documents into e-Room (web-based database, Easy access for the members in different locations)

• Organize the files in a folder structure in the softcopy Binder

• Print out the drawings as hard copies and insert them into binders, if needed
• (This is the installation and Final Plant documentation) and send it to respective sites

• Check & upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions, As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation)

• After the Customer Approval, hand over the Project to After Sales Department