e-Billing Administrator

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Job Title

e-Billing Administrator

Department

Finance

Office Location

London

Reports To

Billing Manager

Working Hours

35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further.

Firm Description

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa. 

With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally.  Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

Department Description

The London Finance function comprises approximately 75 staff. The primary departments are Billing, Cash Office, Partners Matters and taxation, Financial Systems and Reporting. The department is responsible for handling all financial matters in respect of the London Office and the co-ordination of financial affairs of the offices comprising the International LLP.

The eBilling team consists of two eBilling analyst and one eBilling administrator.

Key Responsibilities / Accountabilities

• Upload the e-Bills to various e-Billing solutions and resolve issues

• Update and maintain the e-Billing log

• Check daily alert report which highlights matters or time recordings that are missing data required to successfully upload the e-Bill and update elite to store the information

• Communication with finance staff, fee earners, Partners and Senior Management globally to resolve e-Billing issues

• Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location and services

• Reconciling bills issued in elite against various e-Billing solutions

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.

All members of the firm participate in our Responsible Business program.

Person Specification

Qualifications and Experience

• Education to an A-Level standard or equivalent, minimum requirement GCSE standard depending on age and career experience.

• 1 to 2 years e-Billing experience with knowledge of Elite would be advantageous

• Working in a legal firm ( advantage)

General Attributes

• Builds and maintains effective working relationships with colleagues, clients and others at work. Works effectively as part of a team.

• Enthusiastic, works well under pressure, adapts to change and is willing to improve.

• Demonstrates an interest and understanding of the area in which they are working, uses initiative and applies sound judgement and identifies opportunities for improvement in working practices.

• Good excel skills (non negotiable)

Agile Working Statement

Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Equal Opportunities Employment Statement

It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex , gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.